Bookkeeper - Sentinel High School

BOOKKEEPER – HIGH SCHOOLA. Provides support to the Building Principal and Assistant Principals by:Providing support to the principal and assistant principals relating to goals and objectives; keeping the principal informed of pertinent information as neededComposing and preparing a variety of materials such as letters, memoranda, reports and data from rough drafts and/or instructionsReceiving, answering and routing phone callsReceiving, logging and routing building/school mail as necessaryAssisting with the preparing and maintaining school budget records and financial reportsCompiling data, monitoring and maintaining attendance rosters, enrollment counts and statistical records & reportsMaintaining and processing confidential files and cumulative student records including enrollments, birth certificates, immunization records, transfers and withdrawalsCompiling and reporting staffing and budget & program information for local, state and federal reportsCreating, updating and distributing informational material including guideline books, pamphlets, training packets and policies & procedures for seminars and meetingsAttending meetings, taking notes and keeping records as requiredRegistering students for enrollmentProcessing work orders, property damage/loss forms, employee First Report of Injury forms and student injury formsReviewing and processing mileage reports, leave requests and invoicesCoordinating and assisting staff with the use of district and non-district facilitiesManaging the high school graduation processesMaintaining confidential administrative files and employee & student mattersGreeting and assisting school building visitors, students, families and staffProcessing and coordinating activity fees for studentsOrganizing, announcing and coordinating schedules for athletic and other school eventsMonitoring, recording and maintaining special accountsCollecting funds and maintaining accurate fiscal records for student activitiesReviewing and processing leave requests and substitute assignmentsContacting the media to promote athletic and other school eventsB. Provides accounts receivable duties by:Collecting and recording monies/fees for numerous school organizations, functions and activitiesCollecting and recording fees for school nutrition programReconciling nutrition program receipts, money and accounts for monthly reportsInvoicing and collecting fines/feesPreparing bank depositsC. Provides accounts payable duties by:Preparing and processing requisitions and purchase ordersDisbursing monies for payment of student fund purchasesReconciling assigned fund accounts monthly and annually and preparing related reportsCoordinating with district bookkeeper and disbursing payments for all invoices and expenditures for school extra-curricular accountsCoordinating with district bookkeeper and disbursing payments for activity workers and officials for school activities and eventsD. Provides clerical assistance by:Making change for students and staff as requestedProcessing & balancing lunch/meal accountsCollecting and recording athletic fees, book fines and other fees as may be necessaryPerforming receptionist/secretarial dutiesOrdering supplies, equipment and materialsProcessing warehouse requisitions, purchase orders, print shop requisitions and catering formsMaintaining inventory, following up on orders, distributing supplies and accounting recordsReceiving, logging and routing all mail received in the school; processing outgoing mailTroubleshooting and repairing minor issues with office equipmentE. Maintains a cooperative and professional relationship with staff and supervisors by:Establishing and maintaining effective and cooperative relationships with those contacted in the course of the work dayEffectively communicating with those contacted in the course of the work day exhibiting tact, patience and courtesyF. Maintains a high level of ethical behavior and confidentiality of any information regarding students, staff and all job-related matters.G. Collaborative Responsibilities:Demonstrates understanding of and compliance with confidentiality practices and policiesWorks with moderate supervision both independently and as a member of a teamH. Other job-related duties as required by the Building Principal and/or Assistant PrincipalMINIMUM QUALIFICATIONSEducation, Licensure: High school diploma or equivalent; Courses in office organization or secretarial skills or combination of training and experience preferredExperience: Office experience, preferably in a school districtKnowledge, Skills and Abilities: Competency with Microsoft Office and/or other office software, computer experience and internet use; Ability to understand and apply complex rules and policies; Knowledge of office practices, procedures and equipment; Ability and willingness to work independently and as part of a team; Ability to effectively communicate with staff, the public and others in a polite and professional manner; Knowledge of and ability to use positive problem solving skills; Ability to make decisions and handle stressful situations; Ability to maintain confidentiality of employment and student matters; Ability to understand and carry out written and oral instructions; Ability to independently compose written material (letters, memos, emails, etc) using proper grammar and spelling; Abilities in basic mathematics; Ability to learn, interpret and follow specific regulations, guidelines and procedures; Demonstrated ability to act with initiative and good judgement; Ability to effectively manage time and responsibilities and multi-task; Ability to work effectively with frequent interruptions; Ability to maintain files and records, and prepare reports; Ability to adhere to legal mandates, board policies & procedures and operational guidelines; Ability to establish and maintain effective working relationships with staff members and others contacted in the course of the work dayWORK ENVIRONMENT: While performing the duties of this job, the employee regularly works inside. The noise level in the work environment is usually quiet to moderate. In performing the essential functions of the job, the employee may experience stressful conditions as a result of frequent interruptions, managing priorities and recurring deadlines. The employee in this position may also experience cyclical high-volume workloads, repetitive work and multi-tasking.PHYSICAL DEMANDS: While performing the duties of this job, the employee is frequently required to stand, sit, walk, bend, walk, lift/carry up to 20 pounds without assistance and twist at neck. The employee will also have repetitive use of hands, wrists and forearms. Must have an adequate range of motion in upper extremities. Specific vision abilities of this job include close vision, distance vision, depth perception, and the ability to adjust focus. The employee is required to be able to hear conversations in quiet environments.MENTAL/MOTOR DEMANDS: While performing the duties of this job, the employee rarely performs routine work. The employee frequently exercises flexibility (ability to shift from one task to another). Guidance and reinforcement are usually available. The employee frequently works within time constraints and maintains attentiveness intensity. The employee is frequently involved in social interactions requiring oral and written communications.The physical demands & work environment characteristics, and mental/motor demands described within this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.IMMEDIATE SUPERVISOR: BUILDING PRINCIPAL and/or ASSISTANT PRINCIPALSEVALUATION: Performance of this job will be evaluated in accordance with established provisions.TERMS OF EMPLOYMENT: Salary, benefits, and other working conditions as negotiated by the MCPS Board of Trustees and the Merged Missoula Classified Employees OrganizationEQUAL OPPORTUNITY EMPLOYERUpdated: December 2022