Facilities Coordinator 5

Job Description

Job Description

We are looking for a detail-oriented Facilities Coordinator 5 to support day-to-day site operations in Atlanta, Georgia. This Contract position will help oversee facilities services, coordinate vendor activity, and maintain strong working relationships with clients, property contacts, and service providers. The role also contributes to financial tracking, site compliance, and operational reporting to help ensure the workplace remains safe, efficient, and well maintained.

Responsibilities:
• Coordinate daily facilities support activities and help guide a small team of multi-skilled staff to ensure work is completed effectively.
• Build and maintain productive relationships with client representatives, landlords, managing agents, and third-party vendors supporting the site.
• Assist with oversight of on-site contractors by tracking performance, confirming service quality, and addressing issues when standards are not met.
• Support sourcing and engagement of external vendors and services based on operational needs and procurement guidelines.
• Handle purchase order administration and contribute to accurate, timely completion of finance-related tasks and documentation.
• Help prepare monthly accrual information, update financial trackers, and support routine reporting for management review.
• Perform site walks, inspections, and audits while reinforcing safety practices, building procedures, and performance expectations.
• Contribute to property risk management efforts, business continuity planning, and incident escalation or reporting processes as needed.
• Maintain the facility in an organized, functional condition and assist with special projects or ad hoc assignments tied to service goals and KPI targets.• Bachelor’s degree in a related field.
• Experience supporting facilities operations, vendor coordination, or site administration in a detail-focused environment.
• Strong working knowledge of Microsoft Word, Excel, and Outlook.
• Ability to manage reporting, financial tracking, purchase orders, and related administrative processes with accuracy.
• Solid communication skills with the ability to work effectively with stakeholders, partners, and service providers.
• Comfortable working independently while also contributing as a reliable member of a broader team.
• Able to stay organized, adapt to changing priorities, and perform effectively in a fast-paced environment.
• Clean driving record required.