Senior Administrative Specialist

Position Summary

Odyssey is recruiting to fill a Senior Administrative Specialist supporting the ISR/SOF Directorate (AFLCMC/WI) who is responsible for equipping our warfighters to win the fight. The Directorate executes a $22 billion acquisition portfolio developing producing testing modifying fielding and supporting Air Force ISR and SOF platforms and related sub-systems.

Responsibilities

Duties include but not limited to:

• Perform administrative support tasks from receptionist and visitor control tasks to the preparation coordination and publication of a wide variety of documents graphics presentations spreadsheets schedules and other administrative products.
• Operate with broad direction to support administrative functions with focus on administrative processes procedures tools and protocol to perform a robust range of administrative tasks such as maintaining executive schedules and communication overseeing the administrative operations of a large office or organization and coordinating large events requiring substantial discretion and attention to protocol.
• Maintain appointment calendars VTC and conference room schedules.
• Schedule meetings and conferences including those involving staff from outside the immediate office.
• Answer telephones forward messages and provide responses to routine queries.
• Assist in coordinating consolidating analyzing distributing and monitoring action items suspenses and responses.
• Assist in preparing and updating program office file management documents.
• Prepare agendas reports and briefings for staff meetings.
• Ensure administrative taskers/packages meet or precede their suspense deadlines
• Draft edit and staff both military and civilian appraisals and Awards and Decorations.
• Perform additional administrative tasks as required in support of customer organization.
• Have access to and perform administrative duties in ATAAPS and DTS.
• Develop and improve new or existing organization process guides and processes e.g. the End-of-Day checklists In-processing Out-processing and recall-rosters.
• Support ad hoc tasks as required.

Qualifications

Citizenship: Must be a US citizen

Minimum Required Qualifications

Clearance : Secret

Education:

• Masters or Doctorate Degree in a related field and ten years of experience in the respective technical / professional discipline being performed five years of which must be in the DoD.
• Bachelors degree in a related field and 12 years of experience in the respective technical/professional discipline being performed five of which must be in the DoD.
• 15 years of experience in the respective technical/professional discipline being performed eight of which must be in the DoD.

Technical Skills

• Ability to coordinate consolidate analyze distribute and monitor action items suspenses and responses while ensuring all administrative taskers/packages meet required deadlines.
• Skilled in maintaining appointment calendars VTC and conference room schedules and coordinating meetingsincluding those requiring interoffice or external staff participation.
• Proficient in preparing updating and managing program office file documents; drafting and editing appraisals awards agendas reports and briefings; and ensuring highaccuracy publication of administrative products.
• Experienced in performing administrative duties within ATAAPS and DTS including timekeeping and travel processing functions required for DoD administrative operations.
• Ability to develop and refine organizational process guides such as endofday checklists inprocessing/outprocessing guides and recall rosters supporting continuous improvement of administrative workflows.

Additional Information

Location: Wright Patterson Airforce Base

Travel: None

Remote Onsite or Hybrid: Onsite

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Company Overview

Odyssey is a world-class technical engineering and integration company serving the warfighting ecosystem with airborne integration ISR C2 and warfighter readiness capabilities. Odyssey meets the militarys operational needs by integrating layered defense systems from equipment technology and services to data information and business operations. We streamline defense acquisition and sustainment engineering the technical battlefield with domain-specific proficiency to ensure lethality. Odyssey is dedicated to excellent contract execution peak organizational performance and fostering a workplace built on employee care.

Odyssey is proud to live out our core values of commitment ambition and respect in our work and communities through OdysseyCares a philanthropic group focused on giving back through direct donations an employer match program and volunteering events.

Please note : Final compensation for this position will be determined by various factors such as the Federal Government contract labor categories and contract wage rates relevant work experience specific skills and competencies geographic location education and certifications.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

Required Experience:

Senior IC