AP Manager

Client: Manufacturing

Title: Accounts Payable Manager

Location: Richmond, VA (Onsite)

Salary: $80,000-$85,000


Role Description


This is a unique opportunity to join a fast-paced, growing organization supporting a high-volume operational environment.


The Accounts Payable Manager is a hands-on leadership role responsible for overseeing and streamlining the accounts payable function. This individual will manage day-to-day AP operations, ensure timely and accurate processing of vendor payments, and partner cross-functionally to resolve discrepancies and improve workflows. The role requires a strong leader who can balance team management, process improvement, and direct execution in a high-volume setting.


Key Responsibilities

• Oversee and manage all aspects of the accounts payable function, including invoice processing, vendor payments, and disbursements
• Lead, mentor, and develop the AP team, including training, performance management, and ongoing coaching
• Serve as a hands-on manager, assisting with invoice processing and resolving vendor billing discrepancies as needed
• Ensure timely and accurate processing of all payments (ACH, wire, check, expense reimbursements, and contractor payments)
• Maintain strong vendor relationships and act as the primary point of contact for payment inquiries and issue resolution
• Partner cross-functionally with Operations, Sales, Billing, and Customer Service to resolve invoice discrepancies and improve workflows
• Oversee and execute month-end and year-end close processes related to AP, including reconciliations, accruals, and variance analysis
• Ensure all AP transactions comply with company policies, internal controls, and GAAP standards
• Manage and maintain vendor records, ensuring compliance with tax reporting requirements (W-9s, 1099s)
• Identify and implement process improvements, automation opportunities, and system enhancements to increase efficiency and scalability
• Troubleshoot escalated AP issues and partner with internal teams to resolve process breakdowns

Qualifications

• Bachelor's degree in Accounting, Finance, or related field (or equivalent experience) preferred
• 5-7 years of progressive accounts payable or accounting experience in a high-volume environment
• Prior supervisory or team leadership experience required
• Strong knowledge of AP processes, internal controls, and GAAP principles
• Experience working with ERP systems and accounting software
• Strong Excel skills and ability to analyze large volumes of data
• Systems-oriented with a process improvement mindset
• Strong communication and interpersonal skills with ability to work cross-functionally
• Detail-oriented with strong organizational and problem-solving abilities
• Ability to thrive in a fast-paced, deadline-driven environment

Interested or know someone great? Message me directly at Rebecca.Pearson at vaco or apply with your resume - we'd love to connect!


Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.


EEO Notice


Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.


Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact View email address on click.appcast.io .


Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

Representation Notice


By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice


Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here ( ). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice


Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.