Accounts Receivable & Contract Administrator

Job Description

Job Description

We are looking for a detail-oriented Accounts Receivable & Contract Administrator to join our team in Toledo, Ohio. This contract-to-permanent opportunity is ideal for someone who enjoys balancing financial accuracy with contract oversight and wants to contribute to both revenue operations and customer account management. In this role, you will help maintain strong cash flow, support compliance with customer agreements, and keep records organized to support informed business decisions.

Responsibilities:

• Create and issue customer invoices with a high level of accuracy while ensuring billing is completed on schedule.

• Record incoming payments from multiple sources, apply funds to the correct accounts, and reconcile outstanding receivable balances.

• Review aging activity, communicate with customers regarding past-due invoices, and support the timely collection of open balances.

• Research payment variances, billing questions, and deduction issues, then work across teams to resolve discrepancies.

• Prepare recurring accounts receivable reports, assist with account reconciliations, and support month-end and year-end close activities.

• Maintain current customer account records, including credit-related documentation and supporting financial details.

• Organize customer agreements, amendments, and related files while tracking key dates such as renewals, expirations, and billing milestones.

• Partner with sales, operations, legal, and finance stakeholders to update contract records and confirm that pricing and terms are reflected correctly in internal systems.

• Monitor adherence to contractual terms, maintain audit-ready documentation, and provide requested support during internal or external reviews.

• Identify opportunities to strengthen invoicing, collections, and contract administration processes through improved controls and workflow efficiency.

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related discipline.
• At least 3 years of experience in accounts receivable, billing, contract administration, or a closely related function.
• Working knowledge of core accounting practices, including receivables management, reconciliations, and cash application.
• Experience using accounting or ERP platforms along with strong Microsoft Excel skills.
• Ability to manage commercial collections, billing activity, and cash-related transactions with accuracy and consistency.
• Strong analytical, organizational, and problem-solving abilities with close attention to detail.
• Effective written and verbal communication skills, including the ability to work with internal teams and external customers.
• Familiarity with customer contracts, pricing terms, or compliance-related documentation is preferred.