Sales Administrator

Job Description

Job Description

Who We Are:

From Georgia. For Georgia. Since 1914 Yancey Bros. Co. has proudly served as the authorized Caterpillar equipment dealer for Georgia, providing our customers with the highest quality sales, parts and service. From Caterpillar heavy and compact construction equipment to on-highway trucks, we remain committed to learning more about our customers, offering equipment and support to keep up with their changing needs. This all starts with our greatest asset…our employees.

The Sales Administrator will accurately and efficiently manage the invoicing of machines and attachments for Machine Division transactions. This person must review all details of the machine order and validate that appropriate costs are recorded prior to invoicing. This position requires a person to have extensive knowledge of Caterpillar programs and how to accurately apply them to the deals prior to invoicing. They must also enter the claims into the Caterpillar system as well as manage and ensure all claims are paid.  This position also includes calculation of Salesman commissions.

• Upon receipt of deal package from sales team, review quote and signed orders for accuracy, calculate deal gross profit and verify accuracy of rebates applied.
• Discuss with sales team regarding issues and clarification on deal packages
• Generate invoices for completed deal packages
• Report sales information to vendors
• Calculate commissions for sales representatives
• File and monitor payment of rebates from vendors
• Provide documentation for internal and external audits

• Participate in required safety program, and work in a safe manner.
• Additional duties as assigned by manager.

To be successful in this position you should have a proven sales record along with successes leading and developing a team. You should possess a strong sense of urgency and desire to provide superior customer service. The ability to provide direction and instruction and work in a team environment is essential to this position as well.

• High school diploma or general education degree (GED)

• Prior experience creating and reviewing invoices for accuracy
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations
• Familiar with Microsoft Office Suite (Word, Excel, Powerpoint, Outlook, Access) and Adobe Acrobat
• Must have organizational skills, detail oriented, and be compliance driven
• Must be able to shift focus as needed and return back to tasks
• Must be curious, provide solutions when problems arise and make judgment calls with the information provided
• Ability to discuss issues with sales team, providing appropriate solutions and levels of detail needed

• 1 to 2 years dealer sales administration preferred
• Prior experience using an AS400 system

At Yancey Bros. Co, we are always looking to add people to our team who share our core values:

• Safety: We value the lives and health of our team and customers above all else.
• Integrity: We are ethical and trustworthy, demonstrate respect for others, and communicate truthfully and promptly.
• Teamwork: We work as one across our organization for the benefit of our customers.
• Excellence: We strive to be the best, continuously improving our customers’ experience and the solutions we provide.
• Sense of Urgency: We respond quickly to customer needs and hold ourselves accountable for results.

Ideal candidates will demonstrate the following values:

• Acting in a safe manner
• Exhibiting honesty and integrity
• Acting in a fair and ethical manner
• Team mentality
• Delivering quality results
• Embraces change / improvement
• Exhibiting superior customer service skills
• Exhibiting pride and ownership
• Working with a sense of urgency
• Exhibiting a winning attitude 

Yancey Bros Co offers a full benefits package that includes aggressive compensation levels, technician tool allowances, full medical, vision and dental coverage, employee wellness programs, paid vacations and more.

• Competitive Pay
• Individual Bonus Opportunities Available
• Technician Tool Allowance
• 401k Plan Strong Company Match
• Employee Profit Sharing
• Financial Wellness Coaching

• Medical, Vision, Dental Insurance
• Prescription Drug Coverage
• Flexible Spending Accounts
• Short & Long Term Disability
• Group Life Insurance

• Paid Holidays
• Paid Sick Leave 

• Tuition Reimbursement
• Ongoing Training 
• Advancement Opportunities