Human Resources (HR) Assistant

Job Description

Job Description

We are looking for a detail-oriented Office Assistant to support administrative and document management activities for an HR department at a non-profit organization in Chatsworth, California. This is a Contract position ideal for someone who is organized, dependable, and comfortable handling high-volume paperwork, mail distribution, and office support tasks. The role requires strong accuracy, the ability to manage physical and digital records, and a proactive approach to keeping daily operations running smoothly.

Responsibilities:

• Manage incoming and outgoing correspondence, deliveries, and internal document distribution to ensure timely handling of materials.

• Prepare parcels and mailings for shipment, including applying postage and coordinating outbound packaging needs.

• Keep office equipment operational by addressing routine issues such as paper misfeeds, replacing toner, and monitoring basic supply needs.

• Reproduce, scan, organize, and retrieve documents while supporting both paper-based and electronic record requests.

• Maintain orderly filing systems by classifying records correctly, removing outdated materials, and coordinating archive activities.

• Assemble document packets and distribution materials for staff, departments, or external recipients as needed.

• Support off-site records storage by preparing boxes, labeling contents, and coordinating document retention activities.

• Perform data entry and other administrative support tasks related to records management and departmental operations.

• Assist with additional clerical and operational duties as assigned to support the HR team and broader office functions.

• At least 2 years of experience in an administrative, clerical, or HR support role.
• Proficiency in filing, scanning, and organizing both physical and electronic documents.
• Experience with data entry and a strong focus on accuracy and confidentiality.
• Ability to manage multiple routine tasks efficiently in a fast-paced office environment.
• Comfortable handling mail, shipping materials, and general office support responsibilities.
• Basic troubleshooting ability for standard office equipment such as copiers, scanners, and postage machines.
• Strong organizational skills and the ability to maintain structured recordkeeping systems.