Part-Time Production Administrative Assistant - Simpsonville

Part-Time Production Administrative Assistant Reports To: Production Supervisor/Manager FLSA Status: Part-Time, Non-Exempt Estimated Weekly Hours: ~26–28 hours (varies slightly based on prorated meeting times) Position Summary The Production Administrative Assistant supports the Production Department by providing administrative, scheduling, communication, and coordination support. This position ensures smooth weekly operations, accurate documentation, organized planning workflows, and helpful volunteer care. The ideal candidate is detail-oriented, highly organized, and passionate about supporting ministry through excellent behind-the-scenes administration. Primary Responsibilities & Estimated Weekly Hours Administrative & Planning Support Blueprint (Calendar / HUB Updating) – 2 hrs/week Maintain and update Production’s Blueprint calendar, planning timelines, and HUB administrative tasks. HUB Requests – 2 hrs/week Process Production-related requests submitted through the HUB and ensure timely communication and completion. Credit Card Reconciliation – 1 hr/week Collect receipts, categorize purchases, and submit weekly credit card reports. General Ordering & Inventory Support – 1 hr/week Assist with ordering supplies, equipment needs, and tracking purchase status. Point of Contact for the Department – As needed (included within weekly hours) Serve as the primary administrative contact for internal ministries, volunteers, and staff requiring Production support. Planning Center Management – 2 hrs/week Update service plans, upload necessary documents, and ensure accuracy across all Production Planning Center schedules/items. Weekly Manuscript Administration Create, email, print and distribute Sunday Script from Welcome, order of service and Teaching Pastor’s Manuscript. Ministry Spotlight / Blueprint / Set-Up Production Playbook (Prorated) – 1 hr/week Assist with content, updates, and administrative prep for departmental playbooks and ministry highlight coordination. Staff and Volunteer Scheduling – 1 hr/week Maintain and update staff scheduling for weekend services, events, and weekly responsibilities. Maintain and update volunteer scheduling for weekend services for Spanish, Deaf and Portuguese Ministries. Volunteer Appreciation – 1 hr/week Coordinate birthday cards, prayer requests, thank-you notes, and general volunteer care. Volunteer Attendance Tracking – 1 hr/week Record weekly volunteer attendance, follow up with team leads, and support onboarding/communication. Sunday Production Support Sunday Responsibilities – 6 hrs/week Provide onsite administrative support during Sunday services including volunteer coordination, check-in, scheduling needs, and various operational tasks. Media & Content Management Podcast Uploads (No Editing Required) – 1 hr/week Prepare and upload completed podcast files, add descriptions, schedule posting, and ensure correct metadata. Meetings (Prorated Weekly) Employee Prayer – 1.5 hrs/week Production Meeting – 2 hrs/week Staff Meeting – .5 hrs/week (based on a monthly 2-hour meeting) Qualifications Strong administrative and organizational skills Ability to manage multiple tasks and meet weekly deadlines Comfortable learning and using digital tools such as Planning Center, HUB, and shared calendars Strong written and verbal communication Professional, friendly, and ministry-minded demeanor Ability to work Sundays is required Hybrid of weekday office hours and onsite Sunday responsibilities Includes regular coordination with volunteers, staff, and ministry teams Fast‑paced environment requiring flexibility and attention to detail #J-18808-Ljbffr