Administrative Assistant

Administrative Assistant

Intermountain Electric, Inc. (IME) is celebrating 80 years of powering progress across Colorado. Our office teams help deliver safe, smart, and reliable electrical solutions through our people and partnerships, the IME Way.

Through strategic planning, collaboration, and technical excellence, and guided by our values of Integrity, Safety, Ingenuity, Relationships, Craftsmanship, and Spark, we empower our professionals to innovate, support our field teams, and strengthen the partnerships that move our work forward.

Join a team where your expertise fuels the systems that keep communities running!

We are seeking a highly organized Administrative Assistant for our growing team. This role is ideal for someone who takes pride in owning their work, enjoys creating structure and efficiency, and thrives in a fast-paced, people-focused environment.

As the first point of contact for our office, you will play a key role in shaping the daily experience of employees, visitors, and partners. You'll help keep operations running smoothly, build strong working relationships, and contribute to a culture rooted in integrity, ingenuity, craftsmanship, safety, and connection.

Key Responsibilities:

• Greet visitors, answer calls, and manage incoming communications with professionalism and care
• Take ownership of day-to-day administrative functions, including calendar coordination, meeting scheduling, travel arrangements, and document preparation
• Prepare high-quality reports, presentations, and correspondence with a strong attention to detail and craftsmanship

Office Coordination & Operations:

• Oversee the daily operations of the office to ensure an organized, efficient, and welcoming environment
• Manage office inventory, supplies, and vendor relationships, proactively identifying opportunities to streamline and improve processes
• Coordinate maintenance requests, mail distribution, shipping, and receiving with a focus on reliability and follow-through
• Foster a workplace environment that prioritizes safety, well-being, and positive energy

Communication & Relationship Building:

• Build strong relationships across teams through clear communication, active listening, and a collaborative approach
• Act as a trusted point of contact for employees and external partners, helping information flow effectively and transparently

Data & Information Management:

• Maintain accurate, well-organized records across databases, spreadsheets, and filing systems
• Ensure information is handled with integrity and confidentiality
• Identify opportunities to improve data organization and administrative workflows

Employee Onboarding & Support:

• Assist with onboarding new hires, including preparing workspaces, coordinating materials, and helping create a smooth and welcoming first-day experience
• Contribute to an environment where team members feel supported, connected, and set up for success

Additional responsibilities as needed to support business operations and team success.

Knowledge, Skills & Abilities:

• Strong organizational skills with a commitment to accuracy, quality, and follow-through
• Excellent verbal and written communication skills
• Ability to prioritize, adapt, and manage multiple tasks in a fast-paced environment while maintaining a calm, solutions-oriented mindset
• A collaborative, team-first mindset that supports a positive, respectful, and engaging work environment
• Basic understanding of office coordination and administrative workflows, with an interest in developing deeper operational knowledge
• Awareness of workplace professionalism, including maintaining confidentiality and supporting a safe, respectful environment for all

Demonstrated Accomplishments:

• Proven experience maintaining organized, accurate records and administrative systems with a high level of craftsmanship and attention to detail
• Experience providing front-line support in a professional or customer-facing setting, creating a welcoming experience for others
• Ability to manage competing priorities while maintaining reliability, accountability, and a strong sense of ownership
• Consistent follow-through on tasks and responsibilities, supporting smooth daily operations and team success
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); additional software experience is a plus

Education & Experience:

• Proven experience supporting administrative, office coordination, or similar functions in a professional environment
• High School Diploma or an equivalent combination of education and applied experience

Working Conditions:

The majority of the time you will work in a typical office environment. Occasionally, you may travel to a construction job site. When on construction job sites you will encounter typical construction conditions including extreme temperatures, noise, dust, mud debris, welding, leading edge, trenching, and shoring, sometimes in a confined space. You may be required to visit multiple locations during any one day.

Benefits Overview:

IME provides an industry-leading comprehensive benefits package. Full-time employees are eligible to choose from a variety of healthcare coverage options, which become effective the first of the month after hire. In addition, employees are offered a substantial amount of PTO and are immediately eligible to make contributions to a generously matched and fully vested 401k.

Salary Range: $24.51 - $33.17/hour

*Final salary and rates are based on education, experience, skills relevant to the role, and internal equity.*

Intermountain Electric, Inc. (IME) is committed to providing equal employment opportunities to all employees and applicants and to creating an environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. IME will provide reasonable accommodations to applicants and employees who are qualified for a job so that they may perform the essential duties of the position.

IME strives to provide a safe work environment for its employees. Under applicable laws and regulations, IME conducts background checks on all final candidates.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.