Commercial Roofing Office Administrator

Commercial Roofing Office Administrator Department: Admin Employment Type: Full Time Location: Crete, IL Reporting To: Chris Bisioulis Compensation: $21.00 - $24.00 / hour Description Construction Administrator – Commercial Roofing M&M Commercial Roofing Crete, IL Full-Time | 100% In-Office Pay: Up to $24.00 per hour Construction & Roofing Administrative Opportunity in Crete, IL M&M Commercial Roofing is hiring a Construction Administrator to join our commercial roofing team in Crete, Illinois. This is a full-time, 100% in-office position supporting commercial roofing projects from signed contract through production, invoicing, project closeout, and warranty completion. If you have experience in construction administration, roofing administration, project coordination, job processing, or construction office support, this could be a great next step. You’ll work closely with our Commercial Sales and Production teams to keep projects organized, documentation accurate, materials and permits on track, and jobs moving forward. What You’ll Do Process commercial roofing projects from signed contract through invoicing, closeout, and warranty submission Create, maintain, and organize complete construction job files Review contracts, scope, pricing, and project documentation for missing or incomplete information Work directly with Commercial Sales Executives to resolve documentation or job-processing issues Coordinate with Production to ensure projects are ready before being released for construction Submit, track, and close building permits with municipalities and governing agencies Order roofing and construction materials and coordinate deliveries Communicate with suppliers and resolve material or delivery discrepancies Prepare customer invoices and assist with payment tracking Maintain accurate project records throughout the entire job lifecycle Communicate professionally with vendors, municipalities, property managers, customers, Sales, Production, and other internal teams Identify potential administrative problems or project delays early and help drive them to resolution This isn't a position where you're simply entering information and passing paperwork along. You'll be an important part of the commercial roofing operation, helping Sales and Production make sure projects are organized, complete, and ready to move forward. The right person for this role enjoys: Keeping multiple projects organized Catching details other people may miss Solving problems before they become larger issues Working with both office and field teams Taking ownership and following tasks through to completion Working in a busy, team-oriented construction environment What We’re Looking For Required: 3+ years of experience in construction administration, construction project coordination, job processing, roofing administration, or a related role Strong attention to detail and accuracy Ability to organize and manage multiple active projects at the same time Strong follow-through and time-management skills Professional written and verbal communication Ability to identify missing information, ask questions, and follow issues through to completion Comfortable working independently while being part of a collaborative team Ability to work full-time, in person at our Crete, IL office Preferred: Previous roofing, exterior remodeling, or commercial construction experience Experience coordinating permits with municipalities Experience with construction management or job-management software Experience with material ordering, invoicing, billing, or construction project documentation Proficiency with Microsoft Office Compensation & Benefits Up to $24.00 per hour, based on experience Full-time employment Medical insurance options for eligible employees Dental and vision insurance 401(k) retirement plan with company match Additional company-sponsored and voluntary benefit options Work Location Crete, Illinois 100% in-office #J-18808-Ljbffr Allstar Services