Project Billing Specialist

Project Billing Specialist

El Paso, TX

DEPARTMENT: Accounting SUMMARY: Manages the entire invoice to cash process for projects, ensuring accuracy, compliance with contracts, and timely payment collection. This role is vital for maintaining cash flow and financial growth.

DUTIES AND RESPONSIBILITIES:

• Generates and distributes invoices to clients based on contract terms, which involve progress billings, time and materials, or flat fees.
• Reviews client contracts and agreements to ensure billing accuracy and compliance with specific terms, pricing, and regulations. Responsible for reconciling files.
• Collaborates with project managers, project estimators, and field teams to track all project costs, labor hours, materials used, and vendor invoices to ensure all billable work is captured.
• Monitors payment statuses, following up on outstanding or overdue payments, and assisting with collections to reduce unbilled revenue and improve cash flow.
• Investigate and resolve billing disputes, inquiries, and discrepancies with clients and internal teams in a professional manner.
• Prepares various billing reports and maintains detailed records for auditing purposes and management review.
• Inputs and updates customer and project information within accounting software (SAGE).

SKILLS AND EXPERIENCE:

QUALIFICATIONS:

• At minimum, an associate's degree in accounting or related field
• One to two years related experience or equivalent.
• Proficient in Microsoft Office applications
• Knowledge of SAGE 100 and basic accounting principles
• Strong organizational, problem-solving, and analytical skills
• Proven ability to handle multiple projects and meet deadlines
• Demonstrated ability to calculate figures and amounts such as discounts, interest, retainage, and percentages
• Ability to understand and follow written and verbal instructions
• Ability to effectively communicate with people at all levels and from various backgrounds

COMPETENCIES:

• Professionalism--Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Adaptability--Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
• Dependability--Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
• Teamwork--Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
• Quality--Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Quantity--Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly

BENEFITS:

Don't miss this chance to enhance your experience in a production environment while enjoying competitive pay and a comprehensive benefits package.

• Weekly pay
• $5 prescription drugs
• $5 doctor's visit copays
• Free teledoctor service
• Free counseling services
• Life insurance included
• Vision insurance included
• Dental insurance included
• Vacation and holiday pay
• Scholarship Opportunities
• 401(k) retirement plan
• Free legal services
• Our unbeatable employee discount program

Apply now so we can hold a spot for you. We can't wait to talk to you! Your ?nin team

Category Office & administration Pay Rate $17.00 - $21.00 an hour