Events Coordinator - Facilities Operations

Posting Details

Position Information


Job Title
Events Coordinator - Facilities Operations


Position Summary


The Set-Up Coordinator manages campus event setups, furniture moves, and logistics, ensuring quality and compliance with university standards. The role acts as a liaison between Facilities Operations and campus departments, requiring strong communication, on-site presence, and attention to maintenance needs. It also supports general Facilities functions, including preventative maintenance, repairs, and daily operations.


Essential Duties and Responsibilities


The role covers event setup and coordination, including executing setups and tear-downs, interpreting work orders, ensuring safety standards, and conducting walkthroughs. It also involves furniture moves, space reconfigurations, and managing equipment inventory.

Additionally, the position serves as a liaison to campus departments, providing customer service and clear communication. It supports facilities operations by reporting maintenance needs, using work order systems, assisting with upkeep and seasonal tasks, and providing after-hours event support.

Education, Certifications and/or Licenses


High school diploma or general education degree (GED); or related experience and/or training; or equivalent combination of education and experience.

Experience


Minimum 5 years of comparable experience.


Knowledge, Skills & Abilities


Requires basic computer skills (e.g., Microsoft Office), familiarity with event and work order systems (or ability to learn), and understanding of event setup logistics and room configurations. Includes working knowledge of building systems to identify issues, standard administrative practices, and customer service principles, along with general awareness of workplace safety.


Posting Detail Information


Posting Number
2016AS1101P


Posting Open Date
04/23/2026


Open Until Filled
Yes


Posting Close Date

Special Instructions to Applicants