Business and Executive Operations Associate (New York)

About the Company

We are a highly regarded, founder-led organization operating at the intersection of global business, complex relationships, and high-stakes decision-making.

About the Role

We are seeking an exceptionally capable, resourceful, and intellectually curious individual to work closely with our Founder & CEO across business operations, executive coordination, and select personal affairs. This is not a conventional administrative position. It is a highly trusted, multifaceted role requiring sound judgment, exceptional attention to detail, and the ability to move seamlessly between professional and personal priorities. The right individual will be equally comfortable coordinating a complex international itinerary, managing a sensitive personal matter, communicating with senior stakeholders, or bringing structure to a fast-moving operational challenge. Few days will look the same. The expectation, however, will remain consistent: anticipate what is needed, exercise discretion, and execute exceptionally well.

Responsibilities

Business & Executive Operations Associate

Office of the Founder & CEO

• Location
• New York City-Based
• Some Travel Required

The Role

Executive & Business Operations

• Partner closely with the Founder & CEO to coordinate daily business priorities, schedules, communications, and commitments.
• Help manage a complex calendar involving internal leadership, external stakeholders, and international relationships.
• Coordinate domestic and international travel, including detailed itineraries, accommodations, transportation, and logistics.
• Support business operations through vendor coordination, expense management, invoice management, invoice processing, and administrative follow-through.
• Prepare meeting materials, background information, and briefings to ensure the Founder is informed and prepared.
• Track important follow-ups, deadlines, and commitments, ensuring matters move forward without unnecessary oversight.
• Assist with special projects and operational initiatives requiring independent research, coordination, and execution.

Personal Affairs & Lifestyle Coordination

• Serve as a trusted resource in managing select personal commitments, scheduling, and logistics for the Founder.
• Coordinate appointments, household vendors, services, payments, and other personal administrative matters.
• Handle confidential personal and financial correspondence with accuracy and discretion.
• Anticipate logistical needs and resolve unexpected challenges with minimal direction.
• Coordinate personal and professional logistics across multiple locations, with occasional travel as needed to support the Founder's priorities.
• Bring the same professionalism, urgency, and attention to detail to personal matters as to business priorities.

Relationships, Communication & Special Projects

• Serve as a polished, responsive point of coordination for a broad network of professional and personal contacts.
• Exercise sound judgment when prioritizing requests, managing sensitive information, and representing the Founder's office.
• Support research and coordination on evolving business priorities and special initiatives.
• Build trusted relationships across internal teams, external partners, and service providers.
• Identify opportunities to improve processes, strengthen organization, and create greater efficiency.

Qualifications

The Individual

We are less focused on a conventional career path than on identifying someone with exceptional instincts, intellectual range, and the maturity to operate in a demanding, high-trust environment.

• A bachelor's degree and a strong academic foundation.
• Approximately 1-3 years of relevant professional experience, although exceptional recent graduates with compelling internships and demonstrated maturity will be considered.

Required Skills

• Experience in business operations, professional services, consulting, finance, hospitality, executive support, or another high-touch, detail-oriented environment.
• Exceptional written and verbal communication skills, with the confidence to engage professionally across different audiences.
• Genuine intellectual curiosity, a global perspective, and an interest in international business and current affairs.
• Outstanding organizational skills and the ability to manage competing priorities without losing sight of the details.
• Resourcefulness, sound judgment, discretion, and composure under pressure.
• A service-oriented mindset, with a willingness to handle both significant responsibilities and everyday practical matters.
• The ability to anticipate needs, take ownership, and operate independently in an environment where priorities can shift quickly.

International exposure, study abroad experience, additional language proficiency, or experience navigating multicultural environments would be especially interesting.

Preferred Skills

• International exposure.
• Study abroad experience.
• Additional language proficiency.
• Experience navigating multicultural environments.

Equal Opportunity Statement

This organization is committed to building a diverse and inclusive environment. All qualified applicants will receive consideration for this role without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

What Makes This Opportunity Different

This role offers unusual proximity to an accomplished founder whose work and relationships extend across international business and influential professional networks. Success will not be measured by title or visibility, but by trust earned, problems solved, and the ability to make a complex professional and personal world operate seamlessly. For the right individual,