Office Systems Coordinator

Job Description

Job Description

Are you looking for a rewarding work environment with great benefits, where you will impact the lives of others (as well as yourself)?

Position: Office Systems Coordinator

Location: Washington Blvd, Main Office

Hours: 40 hours - Monday through Friday (Scheduled determined by supervisor)

Starting Salary Range: $18.00 -24.00/HR. JOB SUMMARY

The Office Systems Coordinator provides administrative support to the President/CEO, Executive Team, and the Office Systems Manager.

JOB DUTIES

This position requires a regular onsite presence to support daily operations and organizational needs. The successful candidate must work from the assigned office location and is not eligible for a remote work arrangement.

• Leads daily mail pick-up, sorting, dating, and distributing incoming mail.

• Completes daily data entry of all incoming checks, cash, etc. into the check log database.

• Completes daily stamping of outgoing mail and accurately charging postage to appropriate programs.

• Complete all Purchase Requisitions for agency pooling contracts as well as Office Systems and Executive Management.

• Provides internal program support agency wide for Office Systems Programs.

• Assists with the implementation of the organization's tracking system.

• Welcomes and prioritizes visitors and other communication within the facility.

• Supports outreach and engagement within and outside the facility.

• Provides historical reference by developing and utilizing filing and retrieval systems, recording meeting discussions.

• Coordinates Executive Management's appointment schedules by planning and scheduling meetings, conferences, teleconferences, and travel.

• Manages correspondence by reviewing, routing, drafting letters, and initiating communications.

• Initiates purchases and maintains office supplies for Executive Management.

• Performs other duties as assigned by Executive Management.

• Provides general support equally to the President/CEO, VP of Administration, VP of Development Fund, VP or Community Service and the Office Systems Manager.

• Upholds and demonstrate Brightpoint Values in all professional activities.

SKILLS AND QUALIFICATIONS

• Associates degree in the area of business management, business administration, communications, or a related field. Appropriate combination of certificate programs or experience may be substituted in lieu of this requirement.

• At least two (2) years of administrative support experience, preferably in the not-for-profit sector. Five (5) years of administrative support experience preferred.

• Strong interpersonal and oral and written communication skills.

• Proficient in MS Word, Excel, Outlook, Power Point.

• Ability to type 35 WPM.

• Ability to manage multiple projects at once.

• When driving for Brightpoint, the employee must have a valid Indiana driver's license and must maintain minimum liability limits of $100,000/$300,000 on auto insurance.

DATES FOR INTERNAL POSTING: FROM August 11 - until filled.

DATES FOR EXTERNAL POSTING: FROM August 11 - until filled.

APPROXIMATE DATE FOR POSITION TO BEGIN: Immediately

APPLICATIONS ACCEPTED VIA THE INTERNET AT