Events and Marketing Coordinator

Job Description

Job Description

Responsibilities:

Marketing Communications

•        Serve as a point of contact for member inquiries, providing timely, accurate, and professional support while fostering strong relationships.

•        Monitor, research, and track member activity, recognition, media coverage, and firm announcements, preparing reports and updates as needed.

•        Draft and proofread content for marketing campaigns and other member-facing communications, ensuring accuracy, consistency, and brand alignment.

•        Maintain and update information in proprietary platform, ensuring accuracy, consistency, and timely publication of content, communications, and organizational resources.

•        Coordinate communications across social media platforms and other digital channels.

•        Manage and maintain the marketing and communications calendar, coordinating schedules, deadlines, and key activities to support the timely execution of campaigns and organizational priorities.

Meeting Coordination

•        Coordinate in-person and virtual events, by managing event logistics, timelines, agendas, event materials, and project status reporting.

•        Manage event registration and attendee tracking processes, monitor accommodations and related logistics, resolve participant inquiries and issues, and provide regular status updates.

•        Coordinate speaker participation, including communication, presentation materials, and speaker logistics.

•        Support committee operations by coordinating meetings, managing communications, and related documentation.

Qualifications/Skills:

•       Communication Skills: Exceptional written and oral communication skills, with the ability to communicate quickly and effectively in a fast-paced environment and respond appropriately to sensitive inquiries.

•       Organization Skills: Strong organizational and project management skills, with the ability to manage multiple deadlines and strong attention to detail.

•        Attention to Detail: Strong attention to detail and commitment to quality, ensuring accuracy across communications, records, reports, and organizational materials.

•       Reasoning Skills: Ability to solve practical problems and interpret instructions furnished in written, oral, diagram or schedule form.

•       Interpersonal Skills: Ability to interact well with executives, members and coworkers, adapt quickly to changing conditions, and build lasting relationships with contacts locally and internationally.

•       Research Skills: Ability to research and summarize information.

•       Technical Skills: Experience with CRM platforms; advanced Microsoft Office skills, including Excel, Teams and Copilot; experience with Smartsheet.

Nice to Have:

•       Association or professional services experience

•       Website content management experience

•       Hotel coordination experience

•       Familiarity with global business and experience working internationally and in the legal industry

Qualifications

•       Bachelor's degree (Preferred)

•       International personal or business experience and/or background

•       Experience working in the legal industry

•       Research and database management experience

Additional:

•       Highly motivated and energetic, with the ability to show initiative and work independently.

•       Ability to respond appropriately to rush projects while under pressure.

•       Positive public relations attitude and approach when dealing with members and other external audiences.

Schedule: Hybrid, based in Houston, Texas. In office Tuesday and Wednesday; remote Monday, Thursday and Friday. Hours: 8:30 am – 5:30 pm, Monday–Friday.