Executive Assistant & Board and Committee Manager

Executive Assistant & Board and Committee Manager

Are you a detail-oriented, proactive, and organized professional passionate about supporting leadership and driving impact? Colorado Gives Foundation seeks an Executive Assistant & Board and Committee Manager to join our team and help keep our CEO and Board of Directors on track in a fast-paced, mission-driven environment.

Colorado Gives Foundation connects people, ideas, and Colorado nonprofits to make good happen. We are a Jefferson County grantmaker and statewide we invest to build the capacity of nonprofits and donors through ColoradoGives.org, nonprofit endowments and donor services. We make it easy for people to donate to the causes they care about, enabling meaningful change to help our neighbors thrive. Our work is rooted in attentive listening and a firm commitment to equity, diversity, and inclusion. Together, we strive to build resilient, connected, and thriving communities.

We are committed to supporting our employees by offering a comprehensive benefits package and competitive pay of $76K-$87K, depending on experience, fostering a collaborative culture, and providing various perks to enhance work-life balance.

• Comprehensive Benefits: Health, dental, vision, life, and disability insurance, plus 401(k) with employer matching and flexible savings accounts.
• Work-Life Balance: Paid time off, holidays, and family leave.
• Growth & Culture: We offer an inclusive, community-focused environment with professional development support and workplace perks. We're pretty fun, so you'll like working with us!
• Convenient Location & Well-Being: Located on the G-Line in Old Town Arvada, with easy access to transit, plus employee assistance programs to support your success.

The Executive Assistant & Board and Committee Manager delivers executive-level administrative support to the CEO and Board of Directors by managing schedules, meetings and communications while ensuring seamless operations. This role optimizes executive efficiency, streamlines logistics and enhances Board and Committee engagement through efficient coordination, governance support and stakeholder communication. With a strong commitment to service, this role anticipates the needs of the CEO and Board members, ensuring they are supported, informed and equipped to focus on strategic priorities.

To succeed, you should have:

• Minimum of 4 years of experience in administrative, executive, or board support roles, ideally in high-impact environments.
• Strong ability to assess, prioritize and respond to a variety of requests in a timely and efficient manner.
• Demonstrates reliability, dependability and accountability in all aspects of work.
• Highly organized with exceptional attention to detail, accuracy and adherence to deadlines.
• Ability to anticipate needs, proactively problem-solve and adapt to shifting priorities in fast-paced environments.
• Bilingual in English and Spanish a plus.

Your essential duties and responsibilities will include:

• Executive Support for CEO:
  • Proactively manage the CEO's calendar, scheduling and priorities, ensuring efficient time management and anticipating potential conflicts.
  • Coordinate and organize meetings, events and engagements, including preparing agendas, briefing materials and follow-ups.
  • Act as a liaison between the CEO and internal/external stakeholders, ensuring smooth communication and handling sensitive matters with discretion.
  • Manage travel arrangements by coordinating flights, accommodations and itineraries while anticipating logistical needs.
  • Draft, proofread and edit correspondence, presentations and reports, ensuring clarity, professionalism and alignment with the CEO's voice.
  • Act as a proactive partner in optimizing the CEO's day by handling logistics, such as coordinating meals, maintaining workspace, managing small but crucial tasks and ensuring seamless transitions between engagements.
  • Provide administrative support for special projects, research and strategic initiatives as needed.
• Board and Committee Manager:
  • Enable Board and Committee engagement, ensuring seamless communication, timely responses, and meaningful involvement.
  • Manage all meeting aspects, including scheduling, agenda development, material distribution, and minute-taking.
  • Ensure smooth meeting execution including: meeting logistics, room setup, name tags, refreshments, and materials.
  • Coordinate meeting communication to ensure staff and presenters have the information they need. Assign follow-up tasks to the appropriate staff and track completion.
  • Maintain and securely manage all Board and Committee records, including rosters, tenure tracking, orientation materials, and governance documents, ensuring organized and accessible filing.
  • Support Board initiatives, assisting with engagement activities, surveys, and governance best practices.

Apply now and be a part of something meaningful! If you're passionate about providing top-notch administrative support, optimizing executive efficiency, and contributing to a mission-driven organization, your opportunity is waiting! Join our team and help build resilient, connected communities!

We are committed to maintaining the best environment for our employees where people can show up as their authentic selves and grow with the Foundation. In that spirit, we provide equal employment opportunities to all employees and applicants without regard to sex, gender identity, sexual orientation, genetics, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

We anticipate that the application window will close in 60 days.