AP Specialist

Job Description

Job Description

About Imedview  Imedview is a claims and litigation service partner with over 20 years of experience in the industry. Our expertise allows us to proudly serve both legal and insurance professionals nationwide. With a passion for delivering outstanding customer service and building lasting client relationships, we’re growing fast — and we pride ourselves on impeccable customer service and client relations. 

Why Imedview?   

• Proven Success : From a team of 10 to over 150 employees, with a retention rate of 90%+. 
• Award-Winning Culture : A six-time “Great Place to Work” honoree, recently named to the Fortune Best Workplaces in New York 2026 list (small & medium business category). 
• Client-Centric Approach: We’re more than a vendor - we’re a trusted partner. 

Location Priority   

This position requires a daily in-office presence at our Saugerties, NY location

About the Role   

The  Accounts Payable Specialist  is responsible for supporting the company’s day-to-day accounts payable functions by ensuring timely payments, maintaining organized communication, and keeping financial systems up to date. This role manages weekly check runs, oversees the accounting inbox, updates Viewpoint with bill-payment task activity sent to experts, processes deposits, and prepares weekly payment reports that show what has been paid and what remains outstanding.

Key Responsibilities:

• Complete weekly check runs accurately and on schedule.
• Manage and monitor the accounting inbox, responding to inquiries and routing items to the appropriate team members.
• Update Viewpoint with task updates related to bills paid and information sent to experts.
• Process vendor invoices and ensure proper coding, approvals, and entry into the accounting system.
• Maintain accurate payment records and supporting documentation.
• Process deposits and record transactions accurately.
• Prepare and distribute weekly pay run reports, including amounts paid and outstanding balances remaining to be paid.
• Communicate with vendors and internal departments regarding payment status and account questions.
• Help ensure compliance with company policies, procedures, and internal controls.

Qualifications:

• 3–4 years of experience in accounts payable, accounting support, or a related finance role.
• Accounting background with a solid understanding of accounts payable processes and financial recordkeeping.
• Must have a degree in accounting.
• Familiarity with accounting systems.
• Strong attention to detail and accuracy in data entry, payment processing, and reporting.
• Ability to manage multiple deadlines and prioritize tasks effectively.
• Professional written and verbal communication skills.
• Strong Excel skills and proficiency with Microsoft Office, including Outlook.
• Ability to handle confidential financial information with discretion.

Preferred Skills:

• Working knowledge of invoice workflows, payment processing, deposit handling, and reconciliations.
• Experience preparing reports and tracking outstanding balances.
• Sage experience is a plus.
• Ability to work independently while maintaining strong collaboration with internal teams and external partners.
• Strong organizational skills and follow-through in a fast-paced environment.

Physical Requirements  

Ability to sit, stand, and use standard office equipment for extended periods; occasional lifting up to 20 lbs. may be required. 

Working Conditions   

Employees residing within 75 miles of the office may be required to maintain regular in-office attendance. Employees residing outside of 75 miles may be required to travel intermittently to the office (travel expenses covered by the company) and attend company-hosted events with advance notice. 

What We Offer  

• Company-provided equipment to perform essential job duties 
• 401(k) with employer match and profit sharing (when eligible) 
• Comprehensive health, dental, and vision coverage 
• HSA and FSA options, company-paid life insurance, and short-term and long-term disability 
• A full hour of paid lunch, every day 
• Paid time off and holidays — plus extra paid days for your birthday, work anniversary, and volunteering 

We are an equal opportunity employer and hire based on merit. We are committed to creating an inclusive workplace and do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other protected status under applicable law. 

Imedview provides record management and scheduling services for litigated cases. With over 20+ years in the IME industry, Imedview continues to be innovative and offers new services to assist our clients.

Company Description

Imedview provides record management and scheduling services for litigated cases. With over 20+ years in the IME industry, Imedview continues to be innovative and offers new services to assist our clients.