Operations and Fiscal Coordinator for Land-Grant Programs l, ll

Operations and Fiscal Coordinator for Land-Grant Programs l, ll Please see Special Instructions for more details. Each applicant, including all current employees, must complete and submit the following documents: Tuskegee University employment application Resume/CV Copies of unofficial transcripts. Please note that official transcripts(s) will be required upon hire To create a Posting, first complete the information on this screen, then click the Next button or select the page in the left hand navigation menu. Proceed through all sections completing all necessary information. To submit the Posting to Human Resources, you must go to the Posting Summary Page by clicking on the Next button until you reach the Posting Summary Page or select Posting Summary Page from the left navigation menu. Once a summary page appears, hover your mouse over the orange Action button for a list of possible approval step options. Position Information Position Title Position Title Operations and Fiscal Coordinator for Land-Grant Programs l, ll Status Status Full Time Job Summary The Operations and Fiscal Coordinator provides progressively responsible administrative, fiscal, payroll, personnel, procurement, and operational support for the College of Agriculture, Environment and Nutrition Sciences ( CAENS ). This position coordinates daily business operations while ensuring compliance with university, state, federal, and sponsor regulations. The position supports departmental and program operations through financial transaction processing, payroll and personnel administration, procurement, budget monitoring, student employment coordination, grant and proposal support, records management, meetings, travel, and administrative services. Prepare, coordinate, and monitor monthly, bi-weekly, and student payroll activities. Prepare, process, track, and maintain Personnel Action Forms (PAFs) and other personnel documents. Prepare and process student employment contracts and coordinate work-study/student employment activities. Maintain payroll, personnel, leave, fiscal, grant, and administrative records. Prepare and process requisitions, purchase orders, check requests, internal vouchers, invoices, journal entries, and other expenditure documents. Coordinate and monitor procurement activities and follow up on outstanding transactions. Monitor departmental, grant, research, Extension, and other program budgets and accounts. Review financial and administrative documents for accuracy, completeness, appropriate supporting documentation, and compliance. Prepare budget reports, financial reports, reconciliations, and other fiscal documentation as assigned. Assist faculty, staff, administrators, and program personnel with fiscal, payroll, procurement, and administrative processes. Compile information for institutional, federal, state, sponsor, research, and University reporting requirements. Maintain records and administrative documentation associated with grants and sponsored programs. Prepare correspondence, memoranda, reports, budgets, proposals, presentations, meeting materials, and other documents. Edit and proofread documents for accuracy, completeness, and compliance with established procedures. Maintain organized electronic and physical filing and recordkeeping systems. Coordinate meetings, appointments, conferences, workshops, and other activities. Prepare agendas, meeting materials, minutes, and follow-up documentation. Coordinate travel and lodging arrangements and related documentation. Review incoming correspondence and identify required actions, deadlines, referrals, and follow-up. Coordinate general office operations and administrative functions. Maintain office supplies, equipment, records, and operational resources. Communicate with Human Resources, Payroll, Procurement, Business Affairs, Sponsored Programs, and other University offices as necessary. Keep faculty, staff, administrators, and student employees informed of applicable policies, procedures, and deadlines. Maintain confidentiality of personnel, payroll, student, financial, research, and administrative information. Utilize Microsoft Office, financial systems, databases, and electronic collaboration platforms. Provide administrative and operational support to CAENS and Land-Grant leadership. Qualifications o Master’s degree in Business Administration, Accounting, Finance, Public Administration, Management, or related discipline. o Experience in higher education, Cooperative Extension, agricultural research, or a Land-Grant o Experience administering federally funded programs. o Experience with USDA / NIFA or other sponsored programs. o Experience coordinating multiple funding sources or grant accounts. o Lead-worker or supervisory experience. Physical Demands N/A Skills and Attributes o Ability to interpret policies, identify discrepancies, resolve complex administrative problems, and recommend corrective actions. o Experience providing guidance and technical assistance to faculty, staff, students, and other administrative personnel. o Experience training or assisting employees with fiscal and administrative procedures. o Advance proficiency with Microsoft Excel, databases, financial systems, and o Demonstrate ability to independently prioritize and coordinate multiple assignments with minimal supervision. o Strong analytical, problem-solving, written, verbal, organizational, and interpersonal Ability to exercise sound judgment and maintain strict confidentiality when handling sensitive financial and personnel matters Will this position required travel? Yes Will this position required night, weekend, and after hour work? Yes Will this positon be supported using grants or contract funding? Yes Open Date 09/28/2026 Close Date 12/31/2026 Open Until Filled No Special Instructions Summary Each applicant, including all current employees, must complete and submit the following documents: Tuskegee University employment application Resume/CV Copies of unofficial transcripts. Please note that official transcripts(s) will be required upon hire Required fields are indicated with an asterisk (*). * Do you have a master's degree in business administration, Accounting, Finance, Public Administration, Management, or a related discipline? Yes No * Do you have experience with budget reconciliation, financial reporting, expenditure monitoring, and fiscal-year closeout activities? Yes No * Do you also have working knowledge of grants and sponsored program administration? Yes No Documents Needed to Apply Required Documents Resume Cover Letter Transcript 1 Letter of Recommendation 1 Letter of Recommendation 2 Letter of Recommendation 3 Transcript 2 Optional Documents #J-18808-Ljbffr Tuskegee University