Administrative Assistant

Job Title

The successful candidate will perform the full range of duties for the division.

Duties At GG-09 Level

• Assists in providing administrative support to office leadership, including managing schedules, tracking action items, and coordinating routine meetings.
• Prepares, edits, and finalizes correspondence, reports, presentations, and analytical materials, ensuring accuracy and compliance with established procedures in NRC Management Directive 3.57 "Correspondence Management" and NRC Editorial Style Guide and obtain any necessary concurrences.
• Screens calls and visitors, routing inquiries to appropriate staff.
• Assists in preparing meeting materials, agendas, and background documentation.
• Uses standard office automation tools such as Microsoft Office365, Teams, SharePoint, and other NRC systems to support routine administrative tasks.
• Coordinates routine travel arrangements and prepares travel authorizations and vouchers with oversight.
• Tracks controlled correspondence and action items, ensuring awareness of deadlines.
• Supports office administrative processes and procedures, seeking guidance for non-routine tasks.
• Handles sensitive information with discretion and follows established office procedures.

Duties At GG-10 Level

• Provides full administrative support to office leadership, including independently managing schedules, coordinating meetings, and adjusting priorities as needed.
• Prepares, edits, and finalizes correspondence, reports, presentations, and analytical materials, ensuring accuracy and compliance with established procedures in NRC Management Directive 3.57 "Correspondence Management" and NRC Editorial Style Guide and obtain any necessary concurrences.
• Reviews controlled correspondence and action items submitted for leadership signature or concurrence.
• Leads office-wide administrative coordination, including facilitating meetings among Administrative Assistants.
• Provides training, guidance, and process support to administrative staff across the office.
• Serves as liaison between office leadership and senior-level stakeholders across NRC, internal NRC partners.
• Uses office automation tools such as Microsoft Office365, Teams, SharePoint, and other NRC systems to support communication, coordination, document preparation, and administrative processes.
• Coordinates complex travel activities, including international travel support, logistics, and preparation of travel packages.
• Handles protected information, including classified, Safeguards, SUNSI, or other controlled categories, in accordance with NRC requirements.
• Recommends improvements to administrative processes and contributes to office-wide efficiency initiatives.

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