Executive Assistant/Front Desk Coord. P/T 20 hours

Executive Assistant

For more than 60 years HEICO Corporation, a NYSE traded company, has thrived by serving niche segments of the aviation, defense, space and electronic industries by providing innovative and cost-saving products and services. HEICO's high-energy culture focuses our Team Members' on providing high quality products and services to our customer base, which is made up of most of the world's airlines and the defense industry. Our leadership approach creates a dynamic environment that continually challenges our Team Members to perform their best. For four consecutive years, Forbes Magazine ranked HEICO as one of the 200 "Best Small Companies."

Air Cost Control ("A2C"), a subsidiary of HEICO, a leading aviation electrical interconnect product distribution Company, is seeking an Executive Assistant that would be primarily responsible for, but not limited to the following duties:

• Greet and welcome visitors and clients at front desk upon their arrival.
• Efficiently manage the check-in process, ensuring accurate information collection and issuance of visitor badges.
• Maintain a professional and organized reception area, ensuring it reflects the company's values.
• Handle incoming and outgoing mail, packages, and deliveries.
• Assist in scheduling and coordinating meetings, appointments, conference room reservations, food or beverages, as required, and travel reservations.
• Collaborate with team members to provide administrative support, such as data entry, filing, and organizing documents.
• Track and replenish general office supplies and food items for the office.
• Order and maintain inventory of company-logo apparel.
• Contribute to the overall office organization and cleanliness.
• Provide Administrative support to Managing Director.
• Handle expense reports for Managing Director utilizing Concur.
• Assist Accounts Receivable with cash applications: posting payments received from banks, handle collections on smaller accounts.
• Assist with special projects as needed.

Education

• High school diploma or equivalent

Experience

• Prior experience as a receptionist or in customer service roles preferred.
• Strong interpersonal skills with the ability to communicate effectively and professionally.
• Proficiency in using office equipment, including phones, computers, and relevant software applications, i.e. Excel and Concur.
• Self-Starter with excellent organizational skills and attention to detail.
• Ability to handle multiple tasks simultaneously while maintaining a positive attitude.
• Understanding of privacy and security protocols.
• Professional appearance and demeanor.