HR Specialist

About the role We are seeking an HR Specialist to manage day-to-day human resources operations across multiple affiliated companies. This role supports recruiting, onboarding, employee records, payroll, timekeeping, leave, benefits, employee communications, and HR systems. The ideal candidate is detail-oriented, responsive, and comfortable coordinating with employees, managers, and outside providers. Key Responsibilities Manage day-to-day HR operations across multiple affiliated companies and coordinate onboarding, orientation, employee changes, transfers between entities, and offboarding. Prepare, collect, and review new-hire documents; follow up on missing information and maintain accurate, confidential personnel records. Maintain employee profiles, reporting relationships, employment details, and approval workflows in Rippling. Process changes to compensation, job titles, managers, work locations, employment status, and employing entities. Prepare employment letters and notices, respond to employment verification requests, and produce routine headcount, employee change, attendance, and leave reports. Coordinate employee separations, including information needed for final payroll, benefits notifications, and return of company property. Prepare and process semi-monthly and biweekly payroll for multiple company entities. Review timesheets, attendance, overtime, shift differentials, PTO, sick leave, and unpaid leave before each payroll submission. Track payroll deadlines and follow up with employees and managers on missing time, corrections, leave requests, and pending approvals. Investigate payroll discrepancies, answer pay-related questions, and coordinate corrections with Rippling. Administer timekeeping and leave workflows, verify balances, and follow up on manager approvals. Explain payroll schedules, timekeeping requirements, and leave procedures to new and existing employees. Partner with hiring managers to define position requirements and maintain job descriptions. Post openings, review applications, coordinate with staffing agencies, schedule interviews, and communicate with candidates. Coordinate pre-employment and onboarding steps, then follow up to ensure new-hire records, payroll, and benefits information are complete. Respond to employee and manager questions about pay, benefits, attendance, leave, and company policies; elevate sensitive or unresolved matters to management. Draft and distribute employee communications and policy notices in English and Chinese as needed. Coordinate benefits enrollment and employee changes with benefits brokers, providers, and Rippling. Assist with workers’ compensation documentation, billing questions, and claim-related communications. Manage HR system access and work with Rippling support on configuration, timekeeping, payroll, and employee record issues. Support HR and payroll setup for new company entities and coordinate employee transfers between entities. Document HR procedures and handoff instructions, support consistent processes across entities, and help communicate approved handbook and policy updates. Qualifications 1-3 years of experience in HR operations, payroll, or a related role; experience handling payroll and employee records is preferred. Strong attention to detail, organization, follow-through, and the ability to handle confidential employee information. Ability to manage competing deadlines and communicate effectively with employees, managers, and external partners. Proficiency with Microsoft Office; experience using Rippling is preferred. Ability to communicate in English and Chinese is preferred. Work Authorization & Sponsorship F-1 OPT, CPT, and H1B candidates are welcome to apply. AstraNova Solar is open to providing employment sponsorship for qualified candidates. #J-18808-Ljbffr