Purchasing and Supply Chain Coordinator

Purchasing & Supply Chain Coordinator

The Purchasing & Supply Chain Coordinator serves as a critical link between the Supply Chain department, clinical teams, and vendors, overseeing the procurement, distribution, and inventory of essential supplies and equipment. This role is responsible for placing cost-effective purchase orders, managing vendor relationships, supporting product evaluations, and ensuring timely delivery across the care continuum. Additionally, the Coordinator handles invoice reconciliation, batch posting, and compliance with payment terms, while collaborating with internal teams to drive operational efficiency, maintain fiscal responsibility, and support continuous improvement across all supply chain functions.

Essential Job Responsibilities

• Generate and submit accurate purchase orders using purchasing systems in a timely and efficient manner.
• Evaluate vendor quotations to ensure Mary Free Bed receives the most competitive pricing before order placement.
• Coordinate and communicate the distribution of materials across the care continuum.
• Maintain appropriate inventory levels to support operational needs.
• Reconcile coded invoices and post batches promptly, adhering to established payment terms.
• Review invoices for contract compliance and pricing accuracy prior to posting.
• Leverage Mary Free Bed's Group Purchasing Organization (GPO) to optimize vendor pricing and supply agreements.
• Collaborate with vendor representatives to evaluate products and equipment and identify workflow improvements.
• Monitor departmental expenditures and ensure alignment with monthly and annual budget targets.
• Manage equipment repairs in accordance with the Biomedical Electrical Equipment Program and vendor protocols to ensure timely resolution.
• Partner with internal departments to develop training and education initiatives that enhance clinical compliance with chargeable products.
• Oversee chargeable product inventory and regularly review pricing to ensure internal compliance.
• Research new products and equipment, coordinate vendor demonstrations, and organize in-service training sessions as requested by leadership.
• Work with interdisciplinary teams to manage the movement and storage of supplies and equipment, following the Furniture, Fixtures, and Equipment (FFE) process.
• Provide support to Supply Chain Assistants, Specialists, and fellow Coordinators as needed.
• Contribute to the development and refinement of operational policies and procedures related to Supply Chain functions.
• Perform additional duties as assigned to support departmental and organizational goals.

Customer Service Responsibilities

Demonstrate excellent customer service and standards of behaviors as well as encourages, coaches, and monitors the same in team members. This individual should consistently promote teamwork and direct communication with co-workers and deal discretely and sensitively with confidential information.

Responsibilities in Quality Improvement

Contribute by identifying problems and seeking solutions. Promote patient/family satisfaction where possible; participates in departmental efforts to monitor and report customer service.

Essential Job Qualifications

• Associate's degree in Materials Management, Supply Chain, Business or other relevant degree required
• Demonstrated organization and problem-solving skills to independently manage multiple projects simultaneously, with exceptional accuracy and attention to detail.
• Clear and effective verbal and written communication skills.
• The competence to make independent decisions as well as preserve the confidentiality of special matters.
• Flexibility and ability to interact with all populations, including health professionals, staff, patients, families, and vendors.
• Available to work a flexible schedule including weekends.
• Computer skills.

Preferred Job Qualifications

• Bachelor's degree in Materials Management, Business or other relevant degree preferred
• Basic Life Support (BLS) certification
• Previous experience working in healthcare

Physical Requirements for Essential Job Qualification

• Remain in a stationary position: Frequently
• Traverse or move around work location: Frequently
• Use keyboard: Frequently
• Operate or use department specific equipment: Occasionally
• Ascend/Descend equipment or ladder: None
• Position self to accomplish the Essential Functions of the role: Occasionally
• Receive and communicate information and ideas for understanding: Frequently
• Transport, position, and/or exert force:
• Up to 10 pounds: Occasionally
• Up to 25 pounds: Occasionally
• Up to 50 pounds: Occasionally
• Up to 75 pounds: _____
• More than 100 pounds: _____
• Other weight: Up to___ pounds _____
• Other: _____

Consistent with the Americans with Disabilities Act (ADA), it is the policy of Mary Free Bed Rehabilitation Hospital to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the Talent Acquisition team at View email address on click.appcast.io.

Mary Free Bed is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, genetic information, veteran status, disability or other legally protected characteristic.