Financial Specialist I

Financial Specialist IUnder general supervision, the Financial Specialist I for the Hays County Transportation Department performs a variety of administrative and technical support functions. The work involves processing all invoices for payment, generating material purchase orders to vendors, ordering material directly from the vendor, and transfiguring and transferring Cartegraph material expenses to the Expenses Database. This position facilitates the work of the County's Transportation Department staff and has an immediate impact on the operation of the County's Transportation Department.ResponsibilitiesProvides general assistance to callers and visitors; listens to complaints or concerns of callers and visitors, handles a variety of unusual conditions, problems, situations, or questions; greets and directs visitors; answers, screens and directs telephone calls, and responds to questions pertaining to departmental policies and procedures.Processes invoices for payment; codes, tabulates and assembles fiscal, statistical and related data; gathers, collates, classifies and posts information to assigned department records and computer system; maintains reimbursement records; and verifies and balances invoices with the County Auditor's Department.Tracks and monitors road bond project budget and expenses.Generates all purchase orders for material, testing, and contractors; posts and maintains all accounting records on department specific software; prepares necessary reports; and works closely with vendors to ensure timely delivery of goods or services.Maintains stock pile controls and correlates all stock for Monthly Federal Hazardous Material Report.Maintains Uniform tracking system on department employees.Tracks paving jobs and provides monthly report to Department Head.Maintains and upgrades all database tracking systems.Sorts and files electronically and in hard copy various forms, reports, correspondence and related documents.Examines letters, forms documents and reports for accuracy.Types forms, letters and reports from rough drafts.Performs data entry as needed into Excel spreadsheets or Access.Sorts and delivers mail, written materials and supplies to various locations.Operates office machines including photocopier, fax, calculator, adding machine, computer.Assures the services delivered meet quality and timeliness standards.Communicates all changes and problems to supervisor.Performs other duties as assigned.Education and/or ExperienceRequires High School diploma or equivalent.Requires two years full-time experience in bookkeeping, Accounts Payable, or related work; or any equivalent combination of experience and training.Previous experience in road construction terminology as well as bookkeeping practices and procedures related to road construction projects is preferred.Other Qualifications, Certificates, Licenses, RegistrationsCurrent Class C driver's license.BenefitsWe offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave. Part-time employees who work less than 30 hours per week over the course of a year, receive some benefits on a pro-rated basis. To learn more details, visit our benefits page.