Grant and Contract Administrator I

Grant and Contract Administrator I The Engineering Business Center – North (College of Engineering, University of Arizona) seeks a detail-oriented and proactive Grant and Contract Administrator I to support the management of sponsored project accounts. The position will assist with contract review, post‐award administration, financial tracking, and reporting in compliance with university policies and sponsor regulations. Responsibilities Review and monitor incoming award agreements and coordinate with Sponsored Projects for timely execution of award documents and contracts. Load budgets for new sponsored project accounts and notify the Business Office of newly established accounts for tracking and reconciliation. Maintain accurate records of all executed agreements and funding documents to support internal reporting and compliance. Conduct monthly reviews of sponsored project accounts to identify new accounts, track project end dates, and monitor for deficits or unusual expenditures. Analyze deficit accounts and communicate detailed explanations and recommended actions to the Director for resolution. Prepare and submit invoices for externally funded accounts not invoiced by Sponsored Projects, ensuring timely and accurate billing in compliance with sponsor requirements. Respond to inquiries from the Business Office staff and fund accountants regarding grant-related financial transactions, ensuring clarity and compliance. Provide budget projections and spending forecasts to Principal Investigators upon request, utilizing current expenditure trends and award timelines. Collaborate with Sponsored Projects Post-Award staff to backstop accounts as needed and ensure uninterrupted project operations. Review and approve effort certification reports related to sponsored research and non‑sponsored accounts. Assist faculty and Business Office personnel with developing and maintaining funding plans for ongoing and future research expenditures. Stay current on and interpret applicable university, state, and federal rules, regulations, and policies related to research administration; ensure their proper application across sponsored projects. Disseminate relevant policy updates and regulatory changes to the Business Office team to maintain compliance. Coordinate and process Winter/Summer supplemental compensation for faculty and Graduate Research Assistants. Support award close‑out procedures, including final reporting, reconciliation, and documentation of residual balances or deficits. Review, prepare, and approve procurement and financial transactions including requisitions, purchase orders, reimbursements, Pcard purchases, and internal billings; assist in vendor setup as needed. Compile and provide quarterly reports to the Director, Faculty (PIs), and Department Heads, comparing proposal submissions with awarded grants and foundation funding outcomes. Prepare and assist in the development of financial and administrative reports to support internal planning and budgeting processes; analyze and interpret financial data to support decision‑making. Participate in the monthly financial reporting cycle, ensuring data accuracy and timeliness. Participate in quarterly account reconciliation meetings with Principal Investigators, program directors, and Business Office staff to review project financials and resolve discrepancies. Communicate account deficits and required actions clearly and in a timely manner to the Director and relevant stakeholders. Knowledge, Skills, and Abilities Proficiency in financial reporting and data analysis, including experience with Microsoft Excel, Tableau, or other financial systems for budgeting, forecasting, and tracking grant expenditures. Demonstrated knowledge of federal and non‑federal grant regulations and guidelines, including Uniform Guidance (2 CFR 200), NIH, NSF, and other major sponsor requirements. Strong interpersonal and written communication skills, with a demonstrated ability to work collaboratively with faculty, staff, and administrative units, and to provide excellent customer service in a research or academic environment. Minimum Qualifications Bachelor’s degree or equivalent advanced learning attained through experience. At least one year of relevant work experience. Preferred Qualifications Experience using university research administration and finance systems. #J-18808-Ljbffr Phase2 Technology