Legal Assistant II

Broad Function

The Legal Assistant provides administrative support to the Legal team with a focus on contract intake coordination, subpoena and records-request processing, pre-lien notice preparation, and document management. This position enhances attorney effectiveness by ensuring timely assignment and tracking requests, accurate compilation of supporting documentation, and organized contract administration.


Essential Functions

• Promote, demonstrate, and instill Brock's Bsafe and Bbest culture in all aspects of legal support and departmental operations
• Receive incoming contract requests through the Legal HelpDesk; log each request on the day of receipt, confirm completeness of required information, and route to the appropriate attorney or paralegal for review based on contract type and urgency
• Track contract status in the HelpDesk system, follow up with requestors on outstanding items, and escalate delayed or incomplete submissions to Legal department leadership
• Process incoming mail and monitor the Legal department mailbox; categorize correspondence, flag time-sensitive items, and distribute to the responsible attorney or staff member
• Review, process and respond to subpoena and record requests
• Support production of records by collecting, organizing, and indexing documents from custodians and business units; prepare production sets for attorney review and coordinate with outside counsel or vendors as directed
• Coordinate with the Operations team to gather project, payment, and lien-related information; prepare draft pre-lien notices using approved templates and submit to an attorney for review before filing or mailing
• Provide clerical and administrative support to members of the Legal department as needed
• Escalate questions involving legal interpretation, litigation strategy, or regulatory compliance to the supervising attorney; refrain from providing legal advice or making independent legal determinations
• Other duties as assigned

Working Conditions

• Primarily office-based; may require extended periods of sitting and computer use
• Ability to lift and carry files or boxes up to 25 pounds occasionally
• May require work outside standard business hours to meet urgent deadlines or support litigation needs

Skills & Abilities

• Excellent written and verbal communication skills, with the ability to correspond professionally with internal stakeholders, outside counsel, and external parties
• Ability to manage multiple concurrent requests-contract intake, subpoenas, records requests, and pre-lien notices-while meeting time-sensitive deadlines
• High degree of accuracy and attention to detail in document preparation, data entry, and file organization
• Strong organizational skills, including the ability to track request status, maintain case files, and manage calendars and deadlines
• Sound judgment in prioritizing assignments and escalating questions involving legal interpretation or strategy to the supervising attorney
• Ability to work both independently and collaboratively with attorneys, paralegals, and cross-functional teams such as Operations
• Flexibility to adjust priorities as new requests arrive and project timelines shift
• Proficiency in Microsoft Office (Word, Excel, Outlook)

Education & Experience

• Minimum 5 years of experience in a legal-support role, preferably within construction, EPC, real estate, or employment law; 10+ years preferred
• Demonstrated experience coordinating contract intake, tracking contract status, and supporting contract administration workflows
• Familiarity with subpoena response procedures, records-request handling, and document-production workflows in a litigation or corporate legal setting
• Basic understanding of state and federal court procedures

Location Information:

Brock Corporate Office

Location of Job: US: TX: Houston

Shift:

Exempt: Yes

Work Type: Part Time <30 Hours

We conform to all the laws, statutes, and regulations concerning equal employment opportunities and affirmative action. We strongly encourage women, minorities, individuals with disabilities and veterans to apply to all of our job openings. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, or national origin, age, disability status, Genetic Information & Testing, Family & Medical Leave, protected veteran status, or any other characteristic protected by law. We prohibit Retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or the government, or against any individuals who assist or participate in the investigation of any complaint or otherwise oppose discrimination.