City Clerk

JOB REQUIREMENTS: The City of Green Bay Clerk's Office is seeking a City Clerk to performs work of considerable difficulty in supervising functions of the Clerk's Office. This position performs the statutory duties as set forth in Wisconsin Statutes 62.09 (11) and Green Bay Code of Ordinances, and such additional duties as directed by the Director of Finance. Ensures administrative responsibilities of the City are carried out in a prompt, efficient, and lawful manner. Plans, directs, coordinates, and manages the implementation of programs, operations and services of the Clerk's Office. Responsible for leading Clerk's office staff. Ensures effective hiring, training, safety, and evaluations of programs, policies, and procedures. Examples of Duties: ADMINISTRATIVE Oversees Clerk's office daily operations of financial record keeping, cash collection, non-sufficient checks, and deposit of governmental receipts. Maintains special assessment billing, collection of charges, issues special assessment letters, account reconciliation, placement of unpaid specials on tax roll, and related records. Collects delinquent special charges, assessments, and personal property and maintain related records. Collects Development fees prior to approving plats and certified survey maps, maintains and releases cash bonds and letters of credit. Implements ordinances, policies, and directives of the Mayor, Common Council, and Director of Finance. Assists citizens, outside agencies, developers, and staff in bringing matters to the appropriate Department for resolution. Oversees organizational functionality and make changes to enhance efficiency of operations. ELECTIONS Plans and directs all City elections. Oversees all election processes, including preparation, voter registration, voting, processing of ballots, canvassing, reporting of results, and post-election audits and other checks. Coordinates and ensures compliance with regulatory agencies, including the Wisconsin Elections Commission. Serves as the City's Election Official, coordinating all aspects of the City's General, Primary and Special Elections including administering all phases of elections within the City and directing the staff in maintaining voter registration files and absentee voting; training election officials, staffing polling places, interpreting election laws, and canvassing results. Appoint, train, and serve on the municipal Board of Canvassers to certify municipal election results. Compiles forms and information for City Council candidates. Receives Declarations of Candidacy, Nomination Papers, Campaign Registration Statements, and Financial Reports. Reviews candidacy papers for completeness and verifies Nomination Papers For Sufficiency. RECORDS, PERMITS, AND LICENSING Responsible for the oversight of the issuance of various City business licenses, including alcoholic beverage, operator, massage, cigarette, taxicab, and other licenses; all correspondence, appeals, and hearings. Responsible for the oversight of the issuance of animal licensing, permits, and appeals. Oversees City official records file maintenance, ensures documents are recorded and filed properly and oversees the monitoring, archiving and destruction of documents. Responsible for the care and custody of the corporate seal, contracts, deeds, agreements, leases, petitions, and other such public records. Indexes and files such records and documents for reference, as necessary by maintaining an electronic record system. Publishes legal notices. Processes and signs plats and certified survey maps. COMMON COUNCIL, BOARDS, AND COMMITTEES Serve as the Clerk for the Common Council and Committee of the Whole proceedings. Prepares City Council agenda packets, including coordinating and reviewing agenda material, finalizing agenda. Maintain the official records of the City and publish ordinances and official notices. Performs follow-up activities resulting fro Council meetings, publication of minutes, ensuring resolutions and ordinances are in proper format and notarized, tracking committee and commission actions and preparing necessary communications. Administration of Council business including record keeping, administering adopted policies, Common Council, and recording and reviewing legal documents for accuracy. Numbers and files all resolutions and ordinances by maintaining an electronic storage system. Administers oaths of office to the Mayor, Alderpersons, and Municipal Judge upon election or appointment. Serves as Clerk to the annual Board of Review. Plans, organizes and maintains members work and required certification. Performs other duties as assigned. **** OTHER EXPERIENCE AND QUALIFICATIONS: Minimum Qualifications Required: Experience in municipal Government, Including Leadership Experience. Knowledge, Skills & Abilities: Knowledge of election and licensing laws. Knowledge of the practices and principles of effective leadership. Skilled in explaining election law to the general public. Ability to plan and administer and evaluate operations and procedures of the Clerk's Office. Considerable ability to communicate effectively and establish effective relationships with staff, other departments, elected officials, political candidates and the general public. Considerable ability to develop and lead employees. Good ability to conduct long range planning for election operations. Ability to proficiently utilize a computer and the required software. #J-18808-Ljbffr