Construction Estimating Coordinator

Join Pacific Coast Cleaning, Inc. as a Construction Estimating Coordinator, where you'll play a pivotal role in supporting the growth and success of our esteemed company. As part of our dynamic and committed team, you'll be empowered to enhance the quality, performance, and service standards that we pride ourselves on. You'll work closely with our dedicated professionals to deliver exceptional cleaning services that exceed client expectations. We value innovation, employee growth, and offer flexible work arrangements and professional development opportunities to help you advance your career. Let's continue to build our reputation for excellence together, ensuring clients' properties shine brilliantly. Responsibilities: • Manages team inbox and directs flow of information. • Screens inbound leads and routes accordingly. • Handles inbound calls and performs customer service. • Maintains meticulous records in the CRM and filing systems. • Assists with the completion of information requests for internal stakeholders and external customers. • Coordinates new customer onboarding and job handoffs with the Administration Team and Division Managers. • Coordinates any prequalification requirements as necessary. • Support proactive research for the team as needed. • Supports the team to prepare and send introductory company materials to potential new and targeted General Contractors. • Supports the team to conduct proactive outbound calls requesting Invitations to Bid and opportunities to provide proposals. • Supports marketing efforts to promote our brand. • Rapidly internalize our processes, offerings, and workflow. • Contributes to an environment of continuous improvement. • Complete projects assigned to support company initiatives. • Gain hands-on experience in the full estimating lifecycle, from initial inquiry to proposal submission. • Develop an understanding of company production rates, scope standards, and pricing structures through active project involvement. • Assist in preparing bids and proposals for assigned accounts under the guidance of senior estimators. • Coordinate directly with clients on basic scope clarifications, scheduling, and follow-ups to ensure timely bid delivery. • Manage a small portfolio of assigned accounts to support estimating efforts and build foundational client relationships. • Other duties as assigned. Qualifications: Required • Detail-focused self-starter who is highly organized and laser-focused to get things done effectively in a fast-paced environment. • Reliable and supportive team player who is flexible with a can-do positive attitude. • Strong written and verbal communication skills with exceptional interpersonal skills. • Highly proficient in Microsoft Office Suite, especially Excel and Outlook. • Handle multiple tasks concurrently. • Comfortable conducting client service calls and making outbound calls. • Devoted to lifelong professional development and embraces learning and process improvement. • Technologically savvy; willing and able to learn and utilize software and systems quickly. • Able to work out of our El Cajon office daily with occasional visits to client offices. Preferred • Demonstrate strong administrative experience, preferably 1-2 years. • Construction industry experience (1 year). • Experience using CRM to organize deals and customer records, preferably HubSpot. • Experience in analyzing data and creating reports to support the team. • Experience with database management. • Experience with Pivot Tables in Excel. • Experience and comfort with leading and being involved in process improvement. • Have used Construction industry platforms such as Building Connected, ProCore, BidMail, Construct Connect, etc. • Hold a minimum of an Associate’s Degree (or equivalent). • Bilingual (English / Spanish). • Experience with Construction Estimating. • Experience in reading building plan sets and understanding bid documents and requirements. • Experience in Sales with strong business acumen. • Experience with or desire to learn and deploy Agentic AI to optimize or automate workflows. • $22 - $28 hourly plus bonus structure. Compensation: $22 – $28 hourly plus incentives

• Manages team inbox and directs flow of information. • Screens inbound leads and routes accordingly. • Handles inbound calls and performs customer service. • Maintains meticulous records in the CRM and filing systems. • Assists with the completion of information requests for internal stakeholders and external customers. • Coordinates new customer onboarding and job handoffs with the Administration Team and Division Managers. • Coordinates any prequalification requirements as necessary. • Support proactive research for the team as needed. • Supports the team to prepare and send introductory company materials to potential new and targeted General Contractors. • Supports the team to conduct proactive outbound calls requesting Invitations to Bid and opportunities to provide proposals. • Supports marketing efforts to promote our brand. • Rapidly internalize our processes, offerings, and workflow. • Contributes to an environment of continuous improvement. • Complete projects assigned to support company initiatives. • Gain hands-on experience in the full estimating lifecycle, from initial inquiry to proposal submission. • Develop an understanding of company production rates, scope standards, and pricing structures through active project involvement. • Assist in preparing bids and proposals for assigned accounts under the guidance of senior estimators. • Coordinate directly with clients on basic scope clarifications, scheduling, and follow-ups to ensure timely bid delivery. • Manage a small portfolio of assigned accounts to support estimating efforts and build foundational client relationships. • Other duties as assigned.