Sales Administrative Coordinator

Sales Administrative Coordinator

Are you a hyper-organized problem-solver with a knack for details, systems, and sales support? Do you thrive behind the sceneskeeping everything running smoothly and empowering teams to do their best work?

IdeaTek is looking for a Sales Administrative Coordinator to support our VP of Sales and the broader sales team by managing processes, calendars, reporting, and documentation. This is a dynamic, detail-oriented role where consistency, follow-through, and a love for organization will set you apart. This role is ideal for someone who enjoys working with sales data, reporting tools, and performance metrics while supporting the sales team through strong coordination and operational execution. We're looking for someone who can juggle multiple moving parts, coordinate cross-functionally, and take initiative without needing to be asked twice.

A day in the life

In this role, you'll support the sales team by coordinating key administrative functions while also working closely with sales data and reporting. You'll start your day aligning on priorities and reviewing the VP's calendar, then jump into preparing for partner meetings, polishing presentations, or processing new customer orders.

A typical day may include updating CRM records, ensuring accuracy across quotes, contracts, and customer documentation, and coordinating with finance on billing. You'll also compile sales performance reports, assist with forecasting activities, and provide insights that support sales leadership decision-making. Whether you're resolving a quick issue or streamlining a reporting workflow, your work keeps the sales organization running efficiently and ready to grow.

What you'll do

Key responsibilities include:

• Support the VP of Sales through calendar management, meeting coordination, and administrative task ownership
• Translate complex data into clear visuals and insights for leadership presentations, proposals, and recurring sales summaries.
• Maintain sales order accuracy, documentation, and processing through online and phone systems
• Manage quotes, contracts, proposals, invoices, and other essential documentation
• Liaise with customer service, finance, and operations teams to ensure seamless order fulfillment
• Maintain and update CRM and customer databases for accuracy and integrity
• Compile, validate, and analyze large sets of sales and performance data to produce accurate, actionable reports that inform sales strategy and forecasting.
• Respond to client inquiries and track down missing order details
• Provide project coordination support for sales leadership initiatives, including meeting facilitation, note-taking, action item tracking, and on-going follow-up on key priorities
• Track inventory levels to keep sales informed of availability
• Look for opportunities to improve processes, streamline workflows, and reduce inefficiencies

What will help you stand out

Preferred qualifications:

• Eye for design and visual presentationcan create polished slides and marketing-style decks
• Comfort generating & presenting sales metrics using CRM systems, spreadsheets, and collaborative project management tools
• Familiarity with sales workflows or support in a telecom, SaaS, or tech-enabled business

Desired attributes

Beyond the qualifications, these attributes are what make someone a great fit for our team:

• Highly organized and proactiveanticipates needs before they're spoken
• Detail-driven with a strong sense of ownership and accountability
• Clear communicator who keeps things on track and teams informed
• Calm under pressure and thrives in fast-paced environments
• Trustworthy, professional, and committed to supporting the success of others
• Tech-savvy and resourcefulknows how to figure things out

Why join IdeaTek?

IdeaTek is a cutting-edge telecommunications company dedicated to bringing fast, reliable internet to underserved communities. We're a passionate team of innovators and problem-solvers committed to making a difference in the lives of our customers. At IdeaTek, we value our employees and foster a culture of collaboration, growth, and community involvement.

A few of the key ways we strive to make employees feel valued include:

• Competitive pay
• Medical, dental, vision, life, and 401k with match
• Free coaching/counseling for employees & families
• Tuition reimbursement for personal and professional growth
• Culture that values results, effort, and integrity

Our core values

• We are Trustworthy We build confidence through transparency, follow-through, and dependability.
• We count on Big Thinkers We don't just imagine the futurewe create it with bold, actionable ideas.
• We have a Resilient Spirit We embrace challenges, bounce back from setbacks, and keep striving for more.
• We stand on Belief We believe everyone deserves access to technology that helps them learn, grow, and thrive.
• We foster Connectedness Our work goes beyond broadbandwe build real connections within our team and our communities.
• We drive Innovation We're always looking for ways to improve and redefine what's possible.

Ready to apply?

If you're excited to join a team that supports real people, builds meaningful technology, and solves problems that matterapply today!

Requirements

To be considered for this role, you'll need the following required qualifications:

• Previous experience in administrative, executive assistant, or organizational support
• Experience supporting leaders or teams in a high-volume, fast-paced environment
• Strong attention to detail and ability to juggle multiple priorities
• Strong system skills with comfort navigating CRM platforms and shared tools
• Excellent written and verbal communication skills