Office Manager

McCarthy Holdings, Inc. (McCarthy), is the holding entity for McCarthy Building Companies, Inc., the oldest privately‑held national construction company in America, and Castle Contracting. McCarthy provides the crucial business infrastructure for these entities and connects the day‑to‑day operations to ensure seamless operations across the business. Repeatedly honored as a great place to work and healthiest employer, McCarthy is a 100 percent employee‑owned company . At McCarthy, we are committed to sustaining a culture that delivers great experiences for everyone. This begins with developing high-performing individuals and teams through our award-winning learning and development programs, best‑in‑class Total Rewards benefits, and our inclusive culture aligned with our core values: Genuine . We, Not I . All In. We Live Our Core Values: We do whatever it takes to deliver on our promises with honesty and integrity. We are Employee Owned: We are personally invested in building the things people need in our communities. We Feel Like a Family: We value genuine connections and help each other succeed in an inclusive environment. We are Builders: We respect the work we do and everyone who helps make it happen safely. Position Summary The Office Manager ensures the smooth day‑to‑day operation of the office and supports a productive, efficient, and welcoming environment for employees and visitors. This role manages office systems, facilities, supplies, vendors, and administrative support functions, serving as the go‑to person for office logistics and coordination. Reporting & Working Relationships Reports directly to the Corporate Senior HR Business Partner Supervise office administrative and front desk staff including Receptionist and Mail Room support team. Serves as primary contact for office staff, leadership, vendors, and select clients. Collaborate with corporate, regional and national administrative peers. Responsibilities Oversee daily office operations, including supplies, equipment, shared spaces, facilities management, and compliance with office safety, security, and cleanliness standards. Serve as the primary liaison for building management and external vendors; manage vendor relationships, service agreements, renewals, and issue resolution. Manage the office G&A budget, including purchasing supplies, snacks, and technology, while ensuring timely reconciliation and payment of invoices and expenses. Coordinate onboarding and offboarding activities, including workspace setup, system access, seating assignments, distribution lists, and E-Verify (I-9) processing. Partner with office leadership to coordinate office communications, business events, employee engagement activities, and culture initiatives. Keep corporate executives informed of office events, milestones, achievements, and executive visits. Supervise, coach, and develop direct reports to support high performance and evolving business needs. Manage office logistics, including seating assignments, parking, visitor management, renovations, and office reconfigurations. Serve as the primary liaison with IT for hardware procurement, software access, office technology, and equipment support. Develop and maintain office procedures, records management practices, and filing systems while ensuring confidentiality and compliance with company policies. Identify and implement process improvements that enhance operational efficiency and the employee experience. Maintain confidentiality regarding personnel matters, financial information, executive activities, and other sensitive business information. Lead or participate in special projects and other responsibilities as assigned. Qualifications 7+ years’ experience in office coordination, facilities, or administrative operations in fast‑paced, collaborative and dynamic environments. Strong organizational, multitasking, and communication skills. Advanced proficiency in calendar and email management tools (e.g., Microsoft Office, Outlook, Google Workspace). Strong general financial acumen. Comfortable managing direct reports, vendors, contracts, and budgets. Excellent written and verbal communication skills. Strong attention to detail, discretion, and ability to anticipate needs. Ability to assist a variety of stakeholders with competing priorities and meet deadlines. Maintain strict confidentiality regarding personnel matters, financial data, executive activities, and other sensitive organizational information. McCarthy is proud to be an equal opportunity employer, including disability and protected veteran status. #J-18808-Ljbffr