Administrative Officer

Summary

The primary purpose of this position is to serve serves as the Administrative Officer (AO) and provides administrative support to the Chief and Assistant Chief, Prosthetic and Sensory Aids Service (PSAS) within the CTX Prosthetic Service. The incumbent performs a wide scope of duties related to the fiscal, procurement, and administrative aspects of PSAS for various facilities.

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Duties

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Major duties and responsibilities include but not limited to:

• The incumbent performs a wide range of functions in support of the local Prosthetic Service.
• Employees will track such requirements as target dates for employee appraisals, TMS classes, and assigned tasks.
• The incumbent serves as Service ADPAC and handles all new computer access requests and modifications to existing staff member's computer access (including updating/modifying AIS forms for staff).
• Responsible for scheduling staff meetings, vendor in-services, and/or interdepartmental outreach and education meetings.
• Ensures that all supplies and equipment required by the Service are provided and available.
• Drafts correspondence, recommendations, reports, and memoranda related to management and administrative programs and issues.
• The incumbent acts as the liaison with the human resources office concerning personnel-related matters.
• The incumbent assists managers and staff in projecting staffing needs, writing position descriptions, preparing performance plans and appraisals.
• The Administrative Officer can submit Human Resource action requests (ARPA's), update Organizational Charts, update employee folders and follow up of the status of pending ARPA requests.
• The incumbent acts as the primary timekeeper for the Service. Develops reports related to time keeping and monitoring overtime usage for evaluation by the Chief and/or Assistant Chief.
• Serves as the Service TMS Super user and maintains documentation of all staff training. Along with this, the incumbent conducts introductory Prosthetic Specific VISTA training for new employees.
• The incumbent may also assist in or independently develop other training materials for the Service staff.
• The incumbent is responsible for preparing a wide variety of reports relating to the procurement, inventory, and consult aspects of the Prosthetic Service.
• The incumbent provides support to the Contracting Officer Representative (COR), usually the Prosthetic Chief or Assistant Chief, by scheduling and/or conducting quarterly vendor and patient site visits, auditing patient records to ensure that the contractor is fulfilling their duties, and documenting minutes.
• Coordinates the personnel management program for Prosthetic Service, performing or overseeing all aspects of human resources requirements.
• Advises the Chief and Assistant Chief, regarding procedures, laws, regulations, and policies dealing with workforce diversity, recruitment, merit promotion, employee, and labor relations, employee career development, human resources training, and other human resources related activities.
• Responsible for creating and preparing award packages for employee contribution awards and other criteria awards.
• Ensures that performance ratings are submitted in a timely manner in accordance with regulatory guidelines.

Work Schedule: Monday - Friday 0800 - 1630

Telework: This position is not authorized for telework.

Virtual: This is not a virtual position.

Position Description/PD#: Administrative Officer/ PD013450

Requirements

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Conditions of employment

• You must be a U.S. Citizen to apply for this job
• To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
• All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA.
• Selective Service Registration is required for males born after 12/31/1959
• Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required.
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/02/2026.

Time-In-Grade Requirement : Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

You may qualify based on your experience and/or education as described below:

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade (GS-07) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: performing routine and recurring budget administration duties; performing complex and detailed review and analysis functions; gathering, extracting, reviewing, verifying, and consolidating a variety of narrative information and statistical data; providing ongoing training and assistance to personnel; preparing preliminary budget estimates; preparing and reviewing purchase orders for supplies; initiates and prepares contracts to secure resources; and developing, reviewing, and interpreting all memorandums and bulletins. OR,
• Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have Two (2) full years of progressively higher graduate education leading to such a degree. OR LL.b. or J.D., if related OR,
• Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and graduate level education.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at

Education

There is no educational substitution at this grade level.

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit:

Additional information

Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.

Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments.

Receiving Service Credit for Earning Annual (Vacation) Leave : Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

This job opportunity announcement may be used to fill additional vacancies.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.