Human Resources Coordinator

Job Description:

Become a Human Resources Coordinator at GardaWorld!

As a Human Resources Coordinator, you will play a crucial role in supporting the HR department's daily operations. Your responsibilities will include managing employee records, assisting with recruitment and onboarding, coordinating training sessions, and ensuring compliance with HR policies and procedures. You will serve as a key point of contact for employees, providing guidance and support on HR-related matters.

What’s in it for You 

• Competitive Salary: $25.00 / hour

• Work Site Location: Nashville, TN

• Schedule: Monday through Friday, 8:00 a.m. To 5:00 p.m. 

• Comprehensive Benefits: Medical, dental, and vision insurance plans, 401(k) with employer matching contributions, paid time off (PTO) policy, paid holidays, disability coverage, and life insurance options. 

• Career Growth: Career growth opportunities at GardaWorld 

• Travel: Travel expectations vary by branch, with daily visits to client sites within the market. 

Your Responsibilities as an Human Resources Coordinator

Candidate Management:

• Interact positively with applicants, guiding them through the application process.

• Manage applicants' progress through the applicant tracking system, overseeing all steps and statuses.

• Collaborate with branch staff to screen, interview, and extend job offers to candidates; conduct new-employee orientations.

• Administer drug screens, fingerprinting, and background checks for candidates with conditional job offers.

• Schedule employee orientation, including enrollment in the Learning Management System.

• Communicate benefits to new hires, during employment changes, and during open enrollment.

• Review training hours reports for accuracy before payroll processing.

• Transition candidates into WinTeam and complete necessary post-hire maintenance.

• Conduct employment verifications as needed.

Employee Management:

• Build and maintain branch employment records and reports, adhering to GardaWorld record retention policies (including I-9s, W-4s, direct deposit elections/pay cards).

• Manage uniform inventory, place orders, review invoices, and schedule restocking.

• Verify licenses and ensure compliance reporting.

• Issue employee name badges.

• Process terminations and respond to unemployment claims.

• Maintain transfer request reports.

• Monitor driver compliance.

• Ensure WinTeam data integrity, including all employee status changes.

Other Responsibilities:

• Coordinate employee engagement efforts, including surveys, new hire orientation, special events, and recognition programs.

• Maintain OSHA documentation, support EEO-1 report filing, and ensure compliance with EEO regulations.

• Communicate state and local employment law changes to the Regional HR Leader (RHRL).

• Facilitate and coordinate safety, workers' compensation programs, and quality assurance assessments.

• Assist walk-in applicants and employees, providing computer support as needed.

• Answer branch phones as required.

• Perform other related duties as assigned.

Your Qualifications: 

• Authorized to work in the United States 

• Must be at least 21 years of age or older as required by applicable law or contractual requirements. 

• High school diploma required; an associate or bachelor’s degree in human resources management or related field is preferred. 

• A valid driver's license and maintain a driving record that meets company vehicle and insurance eligibility standards. 

• A minimum of 1-3 years of experience in a fast-paced, human resources environment 

• Tech-savvy with experience in both proprietary and mass market systems 

• Microsoft Office Suite proficiency 

Your Skills and Competencies: 

• Skilled in onboarding, employee documentation, background checks, benefits communication, and HR compliance reporting. 

• Maintains composure and professionalism in all interactions. 

• Provides excellent customer service to employees, applicants, and branch staff. 

• Proficient with HRIS/ATS platforms, ensuring accurate records, clean data, and compliant workflows. 

• Communicate clearly and effectively with staff and employees. 

• Detail-oriented, ensuring accuracy in records, scheduling, reporting, and inventory management. 

• Able to manage high-volume tasks and adapt efficiently in a fast-paced environment. 

GardaWorld: Make the World a Safer Place 

In the United States, GardaWorld Security remains the only guarding security company to be Certified by Great Place to Work. This could be more than a job - 26% of our corporate employees started as frontline workers.

Gardaworld Security is a global champion in sophisticated and tailored security solutions, employing and training highly skilled and dedicated professionals across the globe, offering a wealth of opportunities to individuals looking to gain experience and develop professionally in a growing industry. 

It is the policy of GardaWorld Security Services to provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, veteran status, or disability in accordance with applicable federal laws. In addition, GardaWorld Security Services complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, assignment, promotion, termination, layoffs, recalls, transfers, leaves of absence, compensation, and training. It is also the policy of GardaWorld Security Services not to honor requests that employees be assigned on the basis of sex or any other classification protected by law, unless such request is based on a bona fide occupational qualification for that assignment.