FISCAL MANAGEMENT/PROPERTY CLERK

Fiscal Management/Property ClerkFISACL MANAGEMENT/PROPERTY CLERK: $42,636.95-$63,111.56 (G10) Bargaining Group: Union Represented (GAME)/Civil Service FLSA Status: Non-Exempt Under occasional supervision, procures equipment, supplies and services necessary for the efficient functioning of the department; maintains and issues supplies and equipment. Processes bills for payment and records all expenditures; maintains budget records and inventory lists. Performs related bookkeeping and clerical work as required. Reports to the Budget/Fiscal Management Supervisor.Essential FunctionsProcesses requisitions, receives, and issues equipment, uniforms, and supplies; obtains quotes for items and selects the best possible products at the best possible price.Maintains neat and orderly supply room; maintains accurate and up-to-date inventory records.Collects uniforms and equipment from out-going personnel.Processes uniform/equipment vouchers for current and on-coming personnel.Processes invoices for payment; maintains records of all expenditures and tracks available budget funds available for purchases.Processes the off-duty details. Sets up the new detail accounts, assists with the application process, generates weekly detail postings in the Detail software. Performs billing and accounts receivable for all details.Prepares quarterly reports for detail billing, receivables, requisitions, and purchase orders.Performs general clerical work as required, including but not limited to answering the telephone, typing reports and correspondence, establishing, and maintaining files, entering computer data, copying, and filing documents, etc.Receives, reviews, prepares and/or processes a variety of documents, including billing invoices, purchase orders, requisitions, budget statements, budget spreadsheets, uniform/equipment authorization forms, various logs, forms, memos, correspondence, etc.Operates a vehicle and assists in maintaining a variety of equipment, which includes a computer, printer, copier, fax machine, telephone, calculator, hand truck, etc.Interacts and communicates with the immediate supervisor, other department supervisors and employees, co-workers, other City employees, sales and service representatives, and the general public.Stocks supply room shelves.Performs related duties as assigned.Minimum QualificationsHigh school diploma or GED equivalent and a minimum of 3 years of experience in bookkeeping/accounting, general clerical work, administrative and/or procurement experience; or an equivalent combination of education, training and experience that provides the required knowledge, skills, and abilities.Strong organizational, computational and computer skills.Position Requirements/QualificationsKNOWLEDGE, SKILLS & ABILITIES:Knowledge of government procurement practices.Knowledge of the principles and practices of inventory and storeroom operations.Knowledge of basic mathematics.Skill in computer operations, including Microsoft Windows and Microsoft Office applications.Ability to communicate effectively in oral and written form.Ability to adapt to an evolving and continually improving environment.Ability to respond to supervision, guidance and direction of superiors in a positive, receptive manner and in accordance with stated policies and procedures.Ability to demonstrate a polite, helpful, and courteous manner when engaged in any activity with the general public.Ability to demonstrate an understanding, consideration, and respect of cultural, religious, and gender differences when interacting with the general public and colleagues.PHYSICAL DEMANDS: Requires light physical effort including lifting up to 25 pounds. May require occasional crouching, kneeling, bending, or stooping. Frequent periods of standing or walking may be required.BenefitsCITY OF MIRAMAR This is a union/represented position; the below summary of benefits provided by the City is applicable to all full-time positions covered under the G.A.M.E. Collective Bargaining Agreement (CBA). PAID TIME OFFCity - Observed Holidays: Twelve (12) paid full-day holidays and two (2) paid half-day holidays (Christmas Eve and New Year's Eve) per yearPersonal Floating Holidays: Five (5) paid full-day floating holidays to use in addition to the existing observed holidaysSick Time: Employees earn sick time at the rate of one (1) day per month.Vacation Time: Employees earn vacation time from the date of hire and accrue hours bi-weekly based on the following service schedule:Years of Service - Vacation Hours per YearLess than 4 years - 80 hours4 – 9.99 years - 120 hours10 – 19.99 years - 160 hours20 – 29.99 years - 200 hoursNote: Accrued time (vacation and sick) begins from the first month of employment but cannot be accessed until after the third month of employment.INSURANCEMedical : The City offers three (3) medical insurance options through Aetna: HMO, POS & HDHP w/HSA . Eligibility date is based on the following schedule:Hire Date - Eligibility Date1st – 15th of month(Ex: October 8th) - 1st day of month(Ex: November 1st)16th – end of month(Ex: October 18th) - 1st day of next subsequent month(Ex: December 1st)Employees electing to waive medical coverage are eligible to receive a conditional opt-out incentive with proof of eligible coverage and completion of the applicable waiver forms. Medical Bi-weekly Payroll Deductions (2022 Plan Year):Employee Only - Employee & Spouse - Employee& Child(ren) - Employee & FamilyHNO(Health Network Plan) - $0.00 - $145.44 - $159.34 - $253.02HDHP w/HSA(High Deductible Health Planw/Health Spending Account) - $0.00 - $122.17 - $133.84 - $212.53POS(Managed Choice) - $0.00 - $212.93 - $254.86 - $404.70Note: Completion of an annual preventative care physical is required to avoid an $15.00 per paycheck increase in the rates outlined above. Health & Wellness - The City sponsors its own Employee Health & Wellness Center with dedicated staff and sponsors a wide variety of wellness initiatives and programs powered by Vitality.Dental Coverage : The City offers two (2) dental options thorugh Delta Dental: HMO & PPODental Bi-weekly Payroll Deductions (2022 Plan Year):Employee Only - Employee & Spouse - Employee& Child(ren) - Employee & FamilyHMO Plan - $0.00 - $2.11 - $2.41 - $5.42PPO Plan - $0.00 - $8.81 - $7.20 - $19.04Vision Coverage: The City offers two (2) tiered options through Human Vision: Tier 1 & Tier 2Vision Bi-weekly Payroll Deductions (2022 Plan Year):Employee Only - Employee & Spouse - Employee& Child(ren) - Employee & FamilyTier 1 - $2.22 - $4.23 - $4.45 - $6.46Tier 2 - $5.76 - $10.97 - $11.54 - $16.74Additional City-Paid Benefits :Life Insurance (1.5x salary to a max of $150,000)Long-Term Disability InsuranceAdditional Voluntary Benefits :Flexible Spending Accounts (FSAs) – FSAs provide employees the ability to make pre-tax payroll deposits to be used for qualified expenses. The City offers two types of FSAs: Medical & Dependent Care.Supplemental