Marketing & Communications Project Manager at Woodcraft Rangers Los Angeles, CA

Marketing & Communications Project Manager job at Woodcraft Rangers. Los Angeles, CA. Job Title: Marketing & Communications Project Manager Reports To: Senior Director of Marketing and Communications Status: Full-time; Exempt Salary: $75,000 Are you passionate about giving back to your community and serving the youth? Who We Are: In 1922, Woodcraft Rangers opened its doors in Los Angeles and began its mission of guiding young people as they explore pathways to purposeful lives. As a progressive organization, Woodcraft has always been responsive to the evolving needs of the communities served, and is notably inclusive, youth-led, and rooted in the Woodcraft Way, a holistic framework that develops body, mind, spirit, and service. Continuously at the forefront of expanded learning opportunities, Woodcraft Rangers has a rich history of making a significant impact in the greater Los Angeles area, believing that all youth are innately good, deserve the opportunity to realize their full potential, and should be an active participant in defining their own path. What We Do: Woodcraft Rangers provides TK-12 expanded learning programs, including before and after school, specialty enrichment, and summer learning. In the past few years, Woodcraft has expanded its menu of services beyond traditional afterschool programs and summer camps to include early learning, environmental and social justice, college access, and inclusion services for youth with intellectual and developmental disabilities. Additionally, we offer Lifecraft, a college and career advancement program to support the development of approximately 1,000 staff. Today, Woodcraft Rangers serves more than 20,000 youth ages 4-18 annually in and from 110+ Title I schools across LA County! Ideal Candidate: The ideal candidate is a highly organized, proactive planner who thrives in a creative, fast-paced environment. You’re the kind of person who keeps teams moving, details tracked, and deadlines met—without losing sight of the creative vision. You understand how to translate ideas into actionable project plans, and you’re equally comfortable talking timelines with leadership and file specs with videographers. You take pride in clear communication, thoughtful coordination, and ensuring every deliverable is on-brand, on-budget, and on-time. Why Work for Woodcraft Rangers: Paid vacation & sick time Health Benefits 403(b) retirement Pet insurance Lifecraft Upward mobility Career development The opportunity to create a lasting positive impact on youth within your community. Role Overview: The Marketing & Communications Project Manager owns the execution and delivery of creative projects across the Marketing & Communications department — including video, photography, and collateral production. This role maintains the master MarComms project calendar, coordinates internal stakeholders and external contractors, manages scopes and invoicing, facilitates cross-departmental meetings, and ensures that all projects meet Woodcraft Rangers’ quality and brand standards. This position plays an integral role in the MarComms team, collaborating with the Senior Director of Marketing & Communications, Camp Marketing Director, Director of Brand Creative, and Marketing & Communications Manager, while coordinating with a Strategy Coordinator as needed. The Project Manager also partners closely with internal departments such as Programs, Development, and Operations to ensure seamless campaign execution and timely content delivery. Responsibilities: Maintain and operate the master MarComms project calendar (campaigns, shoots, launches, deadlines, distribution). Intake and translate marketing requests into clear creative briefs, timelines, deliverables, and approval gates. Manage end-to-end creative projects (video, photo, print & digital collateral): timeline creation, assign tasks to appropriate team members, milestone tracking, follow-up and feedback loop, resource allocation, and final delivery. Liaise with and manage relationships with creative contractors and vendors (producers, videographers, photographers, designers, creative agencies) negotiate scopes, manage contracts, submit invoices and track approvals. Own contractor scopes of work and ensure alignment between creative brief, budget, and deliverables; coordinate signature/contract routing with Legal/Finance as needed. Track budgets at the project level and flag variances early; coordinate with Finance on purchase orders and invoicing workflows. Serve as the primary internal project contact: run kickoff meetings, weekly and monthly inter-dept. check-ins, production schedules, feedback cycles, and stakeholder status updates. Enforce brand standards and quality control — review assets for brand alignment, messaging accuracy, and production quality before final approvals. Facilitate translation of content into multiple languages (including Spanish, Mandarin, and Armenian, as needed); coordinate with vendors or contractors to ensure accuracy, cultural responsiveness, and timely delivery of translated materials. Maintain an organized asset library and production documentation (briefs, shot lists, edit notes, usage rights). Manage post-production workflows: approvals, captioning/subtitles, file encoding, distribution, and archival. Surface schedule or scope risks proactively and propose mitigation options to Director of Brand Creative, Sr. Director of Marketing & Communications, and key stakeholders. Facilitate cross-departmental collaboration (Programs, Development, Operations) to ensure marketing timelines and priorities are coordinated. Produce simple project reports and post-mortems to document learnings and improve production efficiency. Success Metrics/KPIs (first 12 months): On-time delivery rate for creative projects (target ≥ 90%). Project budget variance (target within ±10% of budget). Stakeholder satisfaction score (post-project feedback). Number of projects delivered per quarter and average cycle time from brief to final asset, with consideration to quality and effective creative assets over quantity. Invoice processing time and % of invoices reconciled without dispute. Asset reuse rate (how often created assets are repurposed across channels). Qualifications: 3+ years of project or production management experience in marketing, communications, creative agency, or in-house creative team. Demonstrated experience managing video and photography productions (pre-production through post-production) and printed/digital collateral workflows. Solid written and verbal communication; excellent at preparing clear briefs and status reports. Experience working with freelance creative contractors and negotiating scopes and invoices. Strong organizational skills and proven ability to manage multiple concurrent projects and deadlines. Comfortable with project management tools (Microsoft Office Suite, Monday, Trello, or similar) and basic familiarity with creative tools/file types (Adobe Creative Cloud, Canva, video codecs, image formats). Basic budgeting skills and experience coordinating invoice processes with finance. Collaborative mindset and ability to work cross-departmentally with minimal supervision. Ability to provide and receive feedback and always looking to improve. Commitment to equity and mission-driven communications. Preferred Qualifications: Understanding of mission-driven or social impact storytelling Hands‑on familiarity with production technicalities (camera, lighting, editing workflows) — able to speak intelligently with vendors. Experience maintaining digital asset management systems or organized shared drives. Basic knowledge of copyright, usage rights, and media release processes. Skills: Exceptional planner and multitasker — keeps projects moving without micromanaging. Strong communicator and active listener — translates stakeholder needs into concise creative direction. Detail‑oriented — enforces quality control and protects brand integrity. Calm under pressure and decisive when timelines compress. Negotiator — secures fair, clear scopes and defends budget boundaries. Solutions‑oriented and data‑informed: uses post‑mortems to improve processes. Physical Demands: Frequent standing is required during working hours The ability to travel across the Great Los Angeles area, using either a car or public transportation, is necessary several times a month. Regular use of hands for various tasks, such as operating a computer and handling objects, is essential. Must be able to occasionally lift/move up to 40 pounds. Reasonable accommodation is available for individuals with disabilities. Work Environment: Regular exposure to computer monitors during work. The typical noise level of a standard work environment. Stable internet access is required for effective work‑from‑home performance. Status: Full-time; Exempt Salary: $75,000 annually Hours of Operation: Mondays-Fridays, 9am-5pm. Hybrid schedule with periodic in‑person production days (shoots, vendor meetings) at Downtown LA and West Covina offices. Some early mornings/late evenings are possible during shoots or event windows. Occasional travel to production locations as required. Location: Los Angeles (Little Tokyo Office) Woodcraft Rangers provides equal employment opportunities to all qualified applicants without discrimination with regard to race, religious belief, color, sex, sex stereotype, pregnancy, childbirth or related medical conditions (including breastfeeding), age, national origin, ancestry, sexual orientation, gender identification and expression, transgender status, transitioning status, physical or mental disability, medical condition, genetic characteristics, genetic information, family care, marital status, enrollment in any public assistance program, status as military, a veteran or qualified disabled veteran, status as an unpaid intern or volunteer, or any other classification protected by law. We also prohibit discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics. #J-18808-Ljbffr