Assistant Purchasing Agent

Duties

House Release

• Follow House Release Process exactly to ensure correct variance reporting.
• Provide detailed Load Budgets Request Sheets to Accounting with proper expectations when asking for budgets to be loaded.

Controlling and Reducing Costs

• Choose vendors using a balanced approach, including quality, costs, and service.
• Procure contracts and material costs at the lowest possible cost while maintaining quality and service standards.
• Work with other departments to value engineer new product and projects.
• Provide support and feedback for purchasing strategy adjustments.
• Work with peers to come up with ideas to cut costs; motivate team to achieve these goals.
• Complete detailed estimates of costs and quantities of residential products using comparative and differential estimating techniques in Microsoft Excel and/or Google Sheets.
• Design and implement strategies that reduce build-time, cost, and maintain or increase quality standards.
• Take the lead on Soils and Post-Tension engineering.
• Directly responsible for purchasing information accuracy on sales documents (option prices, custom option costing and pricing, selection, colors, etc.

Variance Reporting

Meet the goal of <.5% variances for all houses in all subdivisions.

• Create and analyze Variance Report on a monthly basis. Work with peers to give explanations of variances that are over/under $300 .
• Be diligent in working with Accounting to fix any variance issues after reviewing the Variance Report.
• Ensure the Exception Report is processed within 3.5 hours of receipt from Accounting; give to Construction Project Managers by 12PM and back to Accounting by 1:30PM.

Hard Costs

• Provide hard costs for new communities and plans in a timely fashion.

Custom Options

• Review and track Custom Option Requests.
• Assist Estimating team with custom options requests if needed (ensure all estimates are completed within 3 days of the request or 5 days for structural requsts that require a drawing).
• Responsible for the accuracy of all custom option estimates for Sales.

Rebates

• Ensure that Hakes Brothers is submitting and collecting on all rebate programs on a quarterly basis by the 10th of the month.

Builder of Choice

• Help Hakes Brothers become the Builder of Choice for our trade contractors.
• Manage trade contractors and suppliers relationships so they can accomplish their jobs effectively and efficiently.
• Work with trade contractors to create value for them, as well as for Hakes Brothers.
• Be firm but fair; be consistent and reliable; instill discipline; provide proper materials to execute job; negotiate pricing that creates a win-win atmosphere; be a good listener, and show respect.

Manage Professional Relationships

• Cooperate with other departments and work to better the overall culture at Hakes Brothers.

Professional Appearance / Team Player

• Always look, dress and speak professionally.
• Help accomplish whatever task is at-hand to ensure that Hakes Brothers continues to be an industry leader.
• Be a Leader. Be an example to other Assistant Purchasing Agents. Be the top performer of each of the Assistant Purchasing Agent responsibilities. Be a positive voice for the company.

Vehicle

• Must own or have access to a vehicle for daily work.
• Must carry a valid driver's license and auto liability insurance.

Other

• Other duties as assigned.

Education

• Required: High School diploma or GED

Experience / Qualifications

• Preferred: At least two years' relevant experience
• Required: Must own or have access to vehicle for daily work
• Required: Valid driver's license and auto liability insurance

Skills / Abilities

• Excellent organizational skills and attention to detail
• Excellent problem-solving skills
• Excellent written and verbal communication skills

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer
• Must be able to access and navigate all areas under consideration in all types of weather
• Ability to work in various weather conditions - heat, rain, cold, etc.