Transportation Clerk

Job Title Under minimal supervision, organize and conduct the routine work activities of the transportation department and provide clerical services to the Director and Assistant Director of transportation. Qualifications Education/Certification: High school diploma or GED Special Knowledge/Skills: Proficient keyboarding, data entry, word processing, and file maintenance skills Knowledge of correct English usage, grammar, spelling, and punctuation Knowledge of basic bookkeeping principles Ability to use software to develop spreadsheets, databases, and do word processing Ability to prioritize workflow to address the multiple needs of the supervisor or department Ability to multi-task numerous complex administrative activities Strong organizational, communication, and interpersonal skills Willingness to obtain CDL and drive bus as needed Experience: 3 years secretarial experience, preferably in public education environment Major Responsibilities and Duties Records, Reports, and Correspondence Prepare correspondence, memorandums, forms, requisitions, and reports for the director and other transportation department staff. Compile, maintain, and file all reports, records, and other documents as required including bus incident reports, trip forms, and student records. Set up and maintain secure convenience files department in accordance with state, federal, and district requirements. Assist with student conduct through dept software. Maintain vehicle information packets and prepare for distribution. Ability to assist in multiple facets of regular education and special needs transportation. Be able to assist with the processes and systems of routing the District's students on regular, SPED, and field trip routes. All other duties as assigned. Phones / Dispatch Answer incoming calls, take messages, and route them to appropriate staff. Handle questions and requests falling within the level of responsibility. Answer incoming radio calls, take messages, and route them to the appropriate staff. Other Must be willing to attain and maintain a Commercial Driver's Licence and appropriate certifications in order to drive a bus or other school vehicle as needed. Welcome all visitors and handle their requests or refer them to appropriate personnel. Maintain effective rapport with the general public and handle any problems or concerns in a prompt and courteous manner. Maintain confidentiality of information. Follow district safety protocols and emergency procedures. Supervisory Responsibilities None Mental Demands/Physical Demands/Environmental Factors Tools/Equipment Used: Standard office equipment, including computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Frequent repetitive hand motions; frequent keyboarding and use of mouse Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: Work is performed in an office setting; may require occasional irregular and/or prolonged hours Mental Demands: Maintain emotional control under stress; work with frequent interruptions This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.