HOA Property Manager

Position Overview

Concentric Corporation is partnering with a growing real estate organization to identify an experienced HOA Property Manager to oversee a portfolio of homeowners associations in the Omaha area.

This position will serve as the primary liaison between HOA Boards of Directors, homeowners, vendors, and internal teams, helping ensure each association is effectively managed and supported. Responsibilities include financial oversight, budgeting, maintenance coordination, vendor management, covenant enforcement, Board meetings, property inspections, and ongoing communication with association members.

The ideal candidate is an organized, relationship-focused property management professional who communicates well, enjoys working with a variety of people, and can successfully balance the needs of multiple associations and their communities.

Location: Omaha, NE | Onsite

Key Responsibilities

• Serve as the primary point of contact between HOA Boards of Directors, homeowners, vendors, and internal teams
• Develop strong working relationships with Board members and association homeowners
• Coordinate the collection of association dues and monitor outstanding receivables, delinquencies, and applicable late fees
• Review and approve association-related invoices and monthly expenses
• Partner with Boards of Directors to develop and manage annual association budgets
• Prepare and communicate regular updates regarding association financials, maintenance requests, architectural requests, repairs, and other community activity
• Attend and facilitate Board and homeowner meetings as needed, including occasional evening meetings
• Coordinate maintenance and repairs with vendors and monitor work through completion
• Obtain competitive bids for repairs, maintenance, and association projects and present options to the Board for approval
• Maintain strong vendor relationships and ensure work is completed according to expectations
• Develop a thorough understanding of each association’s covenants, bylaws, and governing documents
• Respond to homeowner questions regarding association policies, responsibilities, and governing documents
• Conduct regular property inspections to evaluate community conditions and identify maintenance or compliance concerns
• Monitor and address covenant violations in accordance with association requirements
• Identify opportunities for property improvements and proactively plan for future maintenance or capital needs
• Assist Boards with planning and budgeting for anticipated repairs and improvements
• Maintain accurate association records, documentation, financial information, and communication
• Coordinate with accounting and other internal teams to ensure association needs are handled accurately and efficiently
• Assist with weather-related and other property emergencies when necessary
• Manage multiple associations, projects, requests, and deadlines while maintaining a high level of responsiveness and service

Qualifications

• Previous experience in property management, HOA/association management, residential real estate, or a related field required
• Strong customer service and relationship-building skills
• Excellent written and verbal communication skills
• Ability to professionally communicate with Board members, homeowners, vendors, and other stakeholders
• Strong organizational and multitasking skills with the ability to manage multiple associations and competing priorities
• Proven problem-solving and analytical skills
• Ability to understand and apply association covenants, bylaws, policies, and other governing documents
• Comfortable working with budgets, invoices, receivables, financial reports, and other property-related financial information
• Ability to maintain confidentiality and handle sensitive situations professionally
• Self-motivated and comfortable working independently while remaining collaborative with the broader team
• Familiarity with Microsoft 365
• Valid driver’s license and reliable transportation for property visits
• Availability to attend occasional evening HOA Board meetings and assist with urgent property concerns when necessary

Preferred Experience

• Direct HOA or community association management experience
• Experience working directly with HOA Boards of Directors
• Experience preparing or managing association budgets
• Experience with covenant enforcement and architectural requests
• Experience coordinating vendors, maintenance, repairs, and property improvement projects
• Familiarity with property management or association management software

Who You Are

You are a relationship-driven property management professional who knows how to work with different personalities while keeping communities moving in the right direction. You communicate clearly, follow through on commitments, and understand how important responsiveness and professionalism are when working with homeowners and volunteer Board members.

You are organized enough to keep multiple associations, meetings, budgets, vendors, maintenance projects, and homeowner requests moving at the same time. You are also proactive. You would rather identify a maintenance concern during a property visit and develop a plan for it today than wait for it to become a larger and more expensive issue tomorrow.

Most importantly, you enjoy working with people and communities. You are adaptable, approachable, professional, and motivated to build long-term relationships while providing an excellent experience for the associations you manage.

About Concentric Corporation

Concentric Corporation is an executive recruiting and staffing firm specializing in accounting, finance, technology, engineering, construction, operations, sales, marketing, legal, and executive leadership searches. We partner with organizations to identify exceptional talent that drives business performance and long-term growth.