Billing Analyst

SUMMARY: TheBilling Analyst is responsible for accurately billing Telgian Fire Safety customers for work completed. The Billing Analyst will cross reference work completion reports and vendor invoicing to generate invoices per customer contract.

DUTIES AND RESPONSIBILITIES:

Access service stage "Paperwork Received" to obtain Work Completion reports and Vendor Invoices, verifying completion, accuracy, and customer billing requirements, per customer contract. Analyze vendor work completion report quantifying services rendered while on site to ensure Telgian was charged correctly. Review vendor invoices for minimum requirements for General Ledger posting such as, vendor name, invoice number, date, invoice total, and remittance address prior to processing. Extract numerical data from vendor invoice, cross referencing customer contract and enter correct values into the revenue fields for General Ledger posting and generate invoice proposal to customer. Select corrective steps to rectify billing discrepancies and recommend appropriate action. Coordinate deficiencies found on work completion reports by following customer requirements such as email notification, RFP, and service order creation. Track exception and patterns in vendor billing and customer credits for process improvements. Verify Purchase Order (PO) information in customer third party work order management systems when applicable Performs other related duties as assigned by management.

SUPERVISORY RESPONSIBILITIES:

This job has no supervisory responsibilities.

QUALIFICATIONS:

No prior experience or training. High school diploma or general education degree (GED), or one to three months related experience and/or training, or equivalent combination of education and experience. Associate degree (AA) or equivalent from a two-year college or technical school, or six months to one-year related experience and/or training, or equivalent combination of education and experience. Computer skills required: Microsoft Office Suite; Microsoft Dynamics and Utilize Core preferred.

COMPETENCIES:

Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values. Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events. Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan. Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed. Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality. Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

Occasionally required to stand Occasionally required to walk Continually required to sit Continually required to utilize hand and finger dexterity Occasionally required to climb, balance, bend, stoop, kneel or crawl Continually required to talk or hear While performing the duties of this job, the noise level in the work environment is usually moderate The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. ACKNOWLEDGEMENT(Optional) I have read the foregoing job description and understand the responsibilities of the job. I agree that I am able to perform the essential duties of this position. ________________________________ __________________________________ Employee Name Manager Name ________________________________ __________________________________ Employee Signature Manager Signature ________________________________ __________________________________ #J-18808-Ljbffr Telgian