Senior Administrative Analyst

Senior Administrative Analyst

The New York State Office for People With Developmental Disabilities (OPWDD) Region 4 Developmental Disabilities State Operations Office (DDSOO) is comprised of two districts, Hudson Valley and Taconic. Region 4 districts serve the following counties: Rockland, Westchester, Orange, Sullivan, Dutchess, Putnam, Ulster, Columbia, & Greene. Each DDSOO is responsible for the direct provision of state-operated, person-centered services, supports, and advocacy for people with developmental disabilities. Within the Department of Quality Assurance, the Senior Administrative Analyst will serve as a regional logistics coordinator, focusing on supporting regional quality and compliance monitoring and support activities for priority initiatives. The Senior Administrative Analyst will also support monitoring and compliance efforts with the Division of State Operations (DSO) policies, perform professional, administrative, and technical duties with an emphasis on personal allowance management in state operated programs by facilitating reviews of personal allowance and spending, providing support to develop defined practices and standards to be met statewide, monitor spending activities, conduct personal allowance compliance checks both in person and remotely, as well as becoming a subject matter expert resource for Region 4.

Responsibilities of the Senior Administrative Analyst may include but are not limited to, the following:

• Collect, review, and analyze quantitative data related to state operated programs and Personal Allowance or other high priority initiatives and make recommendations to Leadership regarding areas where improvement and/or vulnerability are noted.
• Develop and maintain priority reports and provide updates, recommendations, and analyses to state operations leadership.
• Assist in the development and modification of survey instruments and data collection systems; establish tracking and reporting systems that identify facility practices, issues, and the implementation or corrective actions with an emphasis on personal allowance.
• Develop, update, and maintain program protocols, policies, and procedures for State Operations (e.g., personal allowance, overtime, fit testing data).
• Serve as a primary point of contact for field operations with regards to development of policies and standard operating procedures (SOPs).
• Coordinate efforts of subject matter experts across DDSOOs to develop solutions that will address systemic programmatic issues; provide on-site technical support and training when necessary.
• Maintain knowledge of and serve as a subject matter expert for Personal Allowance and the rules, regulations, standards, and requirements associated in order to provide support, ensure compliance, proactively monitor, and develop and make recommendations for policies and trainings to establish consistency statewide.
• Traveling to certified sites to conduct surveys of Personal Allowance management, which may include but not be limited to interviews of employees and people receiving services, collecting and reviewing Personal Allowance documentation and practices, providing technical support to employees to resolve any issues identified, and report to State Operations Leadership findings and recommendations that result from site visits.
• Develop and maintain relationships with external and internal stakeholders to identify areas of improvement and implement strategies to mitigate associated risks.
• Attend treatment team meetings as a subject matter expert.
• Coordinate and provide training on Personal Allowance to treatment teams within Region 4.
• Run monthly data reports on personal allowance audits to advise treatment teams and leadership of status.
• Serve as point of contact and prepare for all Region 4 audits related to Personal Allowance.
• Other duties as assigned.

This position will be located at 2 Wilbur Road, Thiells.

Minimum Qualifications:

OPEN COMPETITIVE:

• Administrative Analyst Trainee 1, NS (equivalent to SG-14): Four years of experience conducting management and organizational studies to review and revise procedures for new or changing programs, review organizational performance, and develop internal controls; collecting data and conducting cost benefit or systems analysis to assist with organizational change; evaluating and developing recommendations to improve program operations and effectiveness; and designing and updating procedure manuals, forms, and policy.
• Administrative Analyst Trainee 2, NS (equivalent to SG-16): Five years of experience conducting management and organizational studies to review and revise procedures for new or changing programs, review organizational performance, and develop internal controls; collecting data and conducting cost benefit or systems analysis to assist with organizational change; evaluating and developing recommendations to improve program operations and effectiveness; and designing and updating procedure manuals, forms, and policy.
• Senior Administrative Analyst, SG-18: Six years of experience conducting management and organizational studies to review and revise procedures for new or changing programs, review organizational performance, and develop internal controls; collecting data and conducting cost benefit or systems analysis to assist with organizational change; evaluating and developing recommendations to improve program operations and effectiveness; and designing and updating procedure manuals, forms, and policy.

SUBSTITUTION:

• An associate degree may substitute for two years of experience; a bachelor's degree may substitute for four years of experience; a master's degree may substitute for five years of experience; and a doctorate may substitute for six years of experience.

COMPETITIVE:

• Candidates must be reachable for appointment on the current Civil Service Eligible List or the Professional Career Opportunities (PCO) Eligible List for this title.

TRANSFER:

• Candidates must have one year of permanent competitive or 55-b/c status in the posted title and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1, 70.4, or 52.6 of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.

To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website

55 B/C QUALIFICATIONS:

• Possess the minimum qualifications for this title as established by the Department of Civil Service and listed on the most recent exam announcement.
• Meet the applicable minimal mental and/or physical requirements for the job (with a reasonable accommodation, if necessary).
• Have a current Eligibility Letter from the NYS Department of Civil Service, and be able to provide it to the Human Resources Office upon request.