Deputy County Clerk: Appellate Clerk

Clerical Specialist

Reporting directly to an assigned County Clerk Division Supervisor, responsible for performing specialized clerical work for the County courts system, such as preparing and modifying files, and assisting the public both in-person and by phone, while under general supervision.

Examples Of Work Performed

Prepares and submits appeal cases

Provides direct customer service either in person or on the telephone

Collects payments for court costs and manages an assigned till

Creates and maintains various reports, forms, worksheets, and informational materials

Ensures comprehensive filing systems are maintained and up to date

Assists in planning and executing special projects and events

Assists with policy and procedure updates

Utilizes legal reference materials to perform research related to current laws and procedures

Copies, files, and audits invoices

Enters and verifies data within applicable databases and/or systems

Cross-trains with office staff in other areas to ensure continuity of departmental operations

Complies with departmental and county-wide policies and procedures

Attends all meetings and trainings, as required

Performs special duties as assigned

Court Assignment Appeals

Process appeals from Justice of the Peace and Municipal Courts to County Courts, and prepare appellate records for cases sent to the Third Court of Appeals

Maintain all criminal, civil, and probate appeal case files and associated documents

Prepare required legal documents (citations, writs, motions, subpoenas, orders, judgments, commitments, abstracts) and retain court orders and notices per statute

Review and process documents submitted through the eFile portal, including new appellate filings, motions, and judicial orders

Assess and record fees, issue receipts, and manage payments according to established procedures

Distribute filed documents to the appropriate court and ensure proper routing for review and approval

Manage exhibits received from Court Reporters, including verification, logging, release, return, and retention

Serve as liaison between County Court at Law Judges, court staff, and other departments regarding appeal-related paperwork and case status

Sort, review, scan, and index documents; verify completeness and accuracy

Review signed orders to determine required Clerk actions and enter case dispositions

Report required information to the Department of Public Safety and send dispositions or other correspondence to appropriate parties

Use computerized systems for data entry, file maintenance, and retrieval of case information

Organization Relationships

Reports directly to County Clerk Division Supervisor

Direct Reports No

Physical Demands

Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carrying

Position involves exerting up to twenty (20) pounds of force occasionally and up to ten (10) pounds of force frequently to move objects

Position involves operating a variety of machinery and equipment including computers, scanners, calculators, copiers, etc.

Environmental Factors

Work is primarily indoors in an air-conditioned environment

Irregular Hours

Work outside of normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required on hearing/specialty court/jury trial days

May be deemed essential personnel in the event of an emergency

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

Minimum Qualifications

High School Diploma OR equivalent

One (1) year of clerical experience including cash handling and customer service

Working knowledge of Microsoft Office Suite

Ability to understand and apply various federal and state laws

Licenses And Certifications

Required

Valid Texas Driver's License

Preferred Qualifications

Associate degree in related field

Prior experience working in a legal capacity

Three (3) years of clerical experience including cash handling and customer service

Bilingual (Spanish)

Employment Testing

Employment is contingent on passing any post-offer pre-employment screening as listed below:

Criminal background check: Yes

Motor Vehicle Record check: No

Drug screening: No

Physical exam: No

Psychological exam: No

Additional: N/A

Supplemental Information

A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) calendar days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone View phone number on click.appcast.io or visit our website at

Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

Tobacco Free Workplace Policy

Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.