Executive Assistant to the Director

Description:
EXECUTIVE ASSISTANT

Reports to: Director of Operations
Schedule: Full-Time | Flexible Schedule

ABOUT ADVENTURE PARK

Our Mission

We will provide the highest quality of fun, food, attractions, and service to all our guests-and that is determined by having quality people in place like you and your fellow team members.

We believe the small details will have a BIG impact!

Our Purpose

Adventure Park provides fun and memories to families, impacting and inspiring our community.

Our Vision

Creating lasting memories through fun, connection, and celebrations.

Who We Are

We are locally owned, we love our community, we love our team, and we love our park.

Adventure Park is more than an entertainment destination. We are a place where families celebrate, friends connect, teams work together, and guests create memories that last.

Behind every great guest experience is a great team-and we believe the people working behind the scenes are just as important as the people guests see every day.

ARE YOU AN EXCEPTIONAL EXECUTIVE ASSISTANT?

Adventure Park is looking for an exceptional Executive Assistant who thrives in a fast-paced environment where no two days are ever the same.

This is not an administrative position for someone who simply checks boxes. We are looking for a strategic partner, master organizer, and problem solver who can anticipate needs before they arise and keep the Director focused on leading the business.

If you are the person who walks into a room and immediately starts creating order, loves solving problems without being asked, and believes details matter because people matter, we'd love to meet you.

POSITION SUMMARY

The Executive Assistant serves as the Director of Operations' right hand , providing high-level administrative, organizational, and operational support.

This role requires exceptional judgment, discretion, professionalism, organization, and the ability to juggle multiple priorities while maintaining a positive attitude.

The ideal candidate is proactive rather than reactive, solutions-oriented rather than problem-focused , and understands that anticipating needs is just as important as responding to requests.

This position will interact with leadership, employees, vendors, community partners, and guests and must represent Adventure Park with professionalism and a positive attitude at all times.

WHAT YOU'LL DO

Executive & Administrative Support

• Manage and maintain the Director's calendar, meetings, appointments, and priorities.
• Monitor and prioritize emails, correspondence, and communications.
• Anticipate the Director's needs and proactively prepare information, materials, and solutions before they are requested.
• Coordinate projects and ensure deadlines are met.
• Prepare agendas, meeting materials, reports, presentations, and follow-up items.
• Maintain highly organized electronic and paper filing systems.
• Track important deadlines, projects, and action items.
• Follow up with team members and departments to ensure commitments are completed.

Communication & Coordination

• Serve as a liaison between the Director, leadership team, vendors, employees, and community partners.
• Draft professional correspondence, reports, presentations, and meeting materials as required.
• Communicate information clearly and professionally throughout the organization.
• Help ensure important information reaches the appropriate people in a timely manner.
• Assist with scheduling meetings and coordinating internal and external communications.

HR Support

• Assist with HR functions including employee communications, record keeping, recruiting support, onboarding, and confidential personnel matters.
• Help maintain accurate employee records and documentation.
• Assist with employee communications.
• Support leadership with employee-related projects and initiatives.
• Handle confidential employee information with the highest level of integrity and discretion.

Marketing & Community Support

• Support marketing initiatives including social media, promotions, special events, community outreach, and internal communications.
• Assist with creating and organizing marketing materials and communications.
• Help coordinate community partnerships and special projects.
• Assist with company events, meetings, promotions, and community initiatives.
• Help ensure Adventure Park's brand, mission, and values are represented professionally.

Projects & Problem Solving

• Coordinate special projects assigned by the Director of Operations.
• Research issues, identify solutions, and make recommendations to improve efficiency.
• Track projects from beginning to completion.
• Identify opportunities to improve systems, communication, and organization.
• Follow up to ensure projects don't get lost or forgotten.
• Jump into whatever needs to be done-even if it isn't listed in the job description.

WHAT WE'RE LOOKING FOR

• Exceptionally organized and detail-oriented.
• Professional, courteous, and respectful in every interaction.
• A natural problem solver who looks for solutions rather than excuses.
• Able to remain calm under pressure while managing competing priorities.
• Highly trustworthy with impeccable integrity and ethics.
• Resourceful and capable of troubleshooting issues independently.
• Comfortable making decisions within established authority.
• An outstanding communicator, both verbally and in writing.
• Adaptable, flexible, and willing to wear multiple hats.
• Able to maintain confidentiality at all times.
• Passionate about creating exceptional experiences for both employees and guests.
• Comfortable working in a fast-paced environment where priorities can change quickly.
• Willing to take ownership and follow through until the job is complete.

PREFERRED QUALIFICATIONS

• Experience supporting an executive, owner, director, or senior leader.
• Human Resources general knowledge.
• Marketing, communications, or social media experience preferred.
• Strong proficiency with Microsoft Office and Google Workspace.
• Experience with scheduling and project-management platforms.
• Experience managing multiple projects simultaneously.
• Excellent time-management and organizational skills.
• Ability to prioritize effectively in a rapidly changing environment.

THE ADVENTURE PARK MINDSET

At Adventure Park, the small details have a BIG impact.

The right Executive Assistant understands that a missed detail can create a problem-and that catching that detail early can make everyone's day better.

We are looking for someone who:

• Anticipates - Sees what is coming before it becomes a problem.
• Organizes - Creates structure and keeps things moving.
• Communicates - Makes sure the right people have the right information.
• Solves - Looks for answers instead of excuses.
• Owns It - Takes responsibility and follows through.
• Protects Confidentiality - Handles sensitive information with maturity and discretion.
• Supports the Team - Helps others succeed.
• Makes an Impact - Understands that small details can create BIG results.

WHY YOU'LL LOVE WORKING HERE

Adventure Park is an exciting, energetic workplace where every day brings something different.

We believe in teamwork, professionalism, accountability, and creating memorable experiences for our guests.

We're looking for someone who enjoys making things happen behind the scenes and takes pride in helping leaders-and the entire organization-operate at their very best.

You'll have the opportunity to work closely with leadership, learn how a growing entertainment business operates, contribute to important projects, and make a meaningful impact on our team and community.

OUR IDEAL CANDIDATE

You're the person everyone relies on because nothing falls through the cracks.

You notice the details others miss. You anticipate problems before they become emergencies. You communicate with confidence, maintain absolute professionalism, and genuinely enjoy creating order, improving processes, and helping others succeed.

If people regularly describe you as organized, dependable, resourceful, trustworthy, and someone who simply "gets things done," this could be the perfect opportunity for you.

Join the Adventure Park Team.

Support the leadership. Strengthen the team. Improve the details. Make an impact.