Food & Beverage Events Coordinator

Job Description

Job Description

Food & Beverage Events Coordinator

Employment Status: Part-Time

FLSA Status: Non-Exempt

Benefit Status:

Bella Vista Property Owners Association Department: Food & Beverage Department#:

Reports to: Director of Food & Beverage

Safety Rating: High

Prepared Date: July 2026

POSITION SUMMARY

The Food & Beverage Events Coordinator will be a part-time position, coordinating events at a Food & Beverage locations around the POA, including (but not limited to) Highlands Pub & Patio, BV Bar & Grill, Little Sugar Bistro, Gear Garden, Lakepoint Restaurant, and other potential Food & Beverage locations.

This position performs administrative, logistical, marketing, and project management tasks for the Bella Vista POA Food & Beverage Department. Incumbent must have the ability to work in a problem-solving, solution-focused environment. Will be responsible for arranging vendors, coordinating entertainment bookings, invoicing and overseeing the internal events calendar. Must have experience working in highly collaborative environments, must be a great listener, self- motivated, organized and meticulous, with a positive attitude.

Candidates must have a valid driver's license and the ability to work some evenings and weekend events. Enthusiastic candidates, please apply.

May require independent judgment in the disposition of routine matters without direct supervision. Will work under the direct supervision of the Director of Food & Beverage. Will work closely with various departments and decision-makers.

REQUIREMENTS, ESSENTIAL DUTIES AND RESPONSIBILITIES

The essential functions include, but are not limited to the following:

Provides support for recreation, food & beverage, golf operations, lakes and other departments' events throughout the year. In addition to other duties as assigned, will determine requirements, fair timelines and project management for all POA Membership-facing events.

• Work closely with entertainment vendors.
• Have a background in photography and video content.
• Understand the requirements of each event.
• Plan event with attention to detail and financial and time constraints.
• Coordinate all event operations.

Page Break

• Manage content for external events calendar.

• Oversee the entertainment invoicing and management of talent bookings at all POA venues.
• Provide support and troubleshooting on-site at events.
• Evaluate success, identify issues and submit metrics reports post-event to improve future events.
• Must be budget conscious and aware of payment to each vendor.

Minimum Qualifications (Knowledge, Skills, and Abilities)

• Must have a strong interest in events and event coordination management.
• Must possess strong interpersonal skills with the ability to organize and effectively communicate key data.
• Knowledge Microsoft Windows and Microsoft Office.
• Must have the ability to recognize problems, develop recommendations and solutions, oversee corrections within assigned specialty; work effectively, independently and follow through on assignments; promote and maintain a team environment; work effectively with Members, vendors and senior managers; communicate orally and in writing; read, interpret and apply documentation.
• Work requires continual, meticulous attention to details.
• Must have a valid driver's license.
• Weekend and evening availability.
• Must exhibit excellence in Customer and Member Related Service with all customers.
• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands and Work Environment

While performing the duties of this job, the employee is regularly required to sit. The employee is frequently required to use hands to finger, handle, or feel. The employee is occasionally required to stand; walk; reach with hands and arms and talk or hear. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus. Specific required movements include the following: trunk-bend, twist, rotate, push, pull, and carry, arm's reach and leg-lifts. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate, the air clean, and generally void of pollutants, the lighting and temperature at comfortable office environment levels.

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To

Page Break

perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

The Bella Vista POA is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.