Administrative Assistant

Job Description

Job Description

Administrative Assistant

Location: Green Bay, WI
Job Type: Full-Time
Work Arrangement: On-Site

One of our clients is a professional services firm providing financial advisory and consulting services to a diverse client base. The organization is committed to delivering accurate, timely, and practical financial guidance while maintaining a strong culture of integrity, reliability, collaboration, and exceptional client service.

Our client is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support daily office operations in their Green Bay, WI office.

This position will serve as an important point of contact for clients, visitors, and internal staff while providing administrative and operational support to ensure the office runs efficiently.

• Manage incoming phone calls , messages, and routine correspondence.

• Coordinate schedules and calendars , including meeting arrangements.

• Organize and coordinate meetings and appointments .

• Prepare, format, organize, and maintain documents and records .

• Maintain filing systems and administrative documentation.

• Perform accurate data entry and record updates.

• Assist with reports, presentations, and administrative projects .

• Support executives with calendar management, meeting coordination, and travel arrangements .

• Handle confidential and sensitive documents with discretion.

• Serve as a professional first point of contact for clients, visitors, and team members .

• Assist with general office administration and day-to-day operational tasks .

• Manage multiple priorities while maintaining a high level of accuracy, professionalism, and customer service .

• Proven experience in administrative or clerical support .

• Experience with scheduling, correspondence management, and document organization .

• Excellent verbal and written communication skills .

• Strong professional phone etiquette and customer-service orientation.

• Experience supporting executives , including calendar management, meeting coordination, travel arrangements, and confidential document handling.

• Proficiency with Microsoft Word, Excel, Outlook, and Teams .

• Excellent organizational skills and attention to detail .

• Ability to prioritize tasks, meet deadlines, and manage multiple responsibilities in a fast-paced environment.

• High level of professionalism, reliability, discretion, and sound judgment .

• Strong interpersonal and collaboration skills .

• High school diploma or equivalent required.

• Previous experience in financial services, accounting, consulting, or professional services .

• Additional education or training in business administration or office management .

W3Global was established in 2006 in Fremont, CA with a vision: simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more.

We’re proud of the investments we’ve made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.

Our Services
W3Global understands the natural ups and downs of an organization’s staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.

We specialize in placing permanent, direct, contract, and temporary positions for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.

We are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.

Our Expertise
W3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company’s unique needs.

As a W3Global client, you’ll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.

Company Description

W3Global was established in 2006 in Fremont, CA with a vision: simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more.\r\n\r\nWe’re proud of the investments we’ve made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.\r\n\r\nOur Services\r\nW3Global understands the natural ups and downs of an organization’s staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.\r\n\r\nWe specialize in placing permanent, direct, contract, and temporary positions for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.\r\n\r\nWe are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.\r\n\r\nOur Expertise\r\nW3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company’s unique needs.\r\n\r\nAs a W3Global client, you’ll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.