Administrative Assistant

Administrative Assistant

Are you looking for an administrative assistant role in a growing company that develops and produces the most advanced electronic systems that protect our warfighters? Are you inspired to join an organization with a strong culture, that's focused on ensuring we are hearing all voices and being brilliant on the basics? Our flexible work environment provides you a chance to change the world without giving up your personal life. We put our customers first – exemplified by our missions: "We Protect Those Who Protect Us®" and "We Innovate For Those Who Move The World TM." Sound like a team you want to be a part of? Come build your career with us.

BAE Systems Countermeasure and Electronic Attack Solutions (CEMA) business area is seeking an administrative assistant resource to help the Electronic Attack Solutions (EAS) Contractor Logistics Support (CLS) team be successful. This admin will provide direct support to the CLS team in Tucson Arizona and report into the CLS Site Lead. This is an excellent opportunity to support the BAE Systems CLS team and learn about the Compass Call Program and our Logistics and Sustainment Support mission. As a key member of the team, you will be responsible for delivering high-level administrative support, leveraging advanced technical capabilities to drive efficiency and effectiveness. This role requires a strong ability to work independently, think critically, and provide strategic support to our leadership team. The role will support both the BAE Systems support facility in Tucson as well as the team located at Davis Monthan Air Force Base.

Key Responsibilities:

• Provide expert-level administrative support to multiple leaders, including calendar management, travel coordination, meeting scheduling, meeting support and expense reporting
• Develop and implement effective administrative processes and procedures to enhance business operations and productivity
• Utilize advanced technical skills to create complex reports, presentations, and correspondence, including data analysis and visualization
• Serve as a liaison between leaders, teams, and stakeholders, ensuring seamless communication and coordination
• Manage and maintain highly confidential and sensitive information, demonstrating discretion and professionalism
• Coordinate and execute high-profile events, meetings, and conferences, both on and off-site
• Leverage cutting-edge collaboration tools like MS Teams, SharePoint, and more to create a seamless and connected team experience.
• Maintain advanced-level proficiency in MS Office, including Teams, Outlook, Word, Excel, PowerPoint, and other software applications
• Analyze and recommend process improvements, implementing changes to drive efficiency and effectiveness
• Collaborate with cross-functional teams to achieve business objectives, providing administrative support and guidance as needed

Required Education, Experience, & Skills:

• Minimum of High School Diploma.
• Minimum 2 years of experience in administrative support, preferably in a defense or aerospace industry setting.
• Advanced technical skills in MS Office, including expertise in Word, Excel, PowerPoint, and Outlook.
• Proven ability to work independently, think critically, and provide strategic support to senior leaders.
• Excellent written and verbal communication skills, with the ability to craft complex reports and presentations.
• Strong analytical and problem-solving skills, with the ability to analyze data and make recommendations.
• Highly organized and detail-oriented, with the ability to prioritize tasks and manage multiple projects simultaneously.
• Experience working in a fast-paced, agile team environment and collaborating with cross-functional groups and individuals.
• Strong self-starting and self-closing skills, with a positive attitude and enthusiasm.
• Proactive and adaptable, with a focus on building effective working relationships and creating a positive work environment.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Preferred Education, Experience, & Skills:

• Expertise in database management, data analysis, and visualization tools.
• Experience with project management software and tools.
• Certification in administrative professionals, such as CAP or OM.
• Familiarity with defense and aerospace industry protocols, procedures, and regulations.

Pay Information This position is covered by a wage law called the McNamara-O'Hara Service Contract Act (SCA). The wage range for this position is determined by the Wage and Hour Division of the Department of Labor on a contract-by-contract basis. Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.

About BAE Systems, Inc. BAE Systems, Inc. is a defense, aerospace, and security company headquartered in Falls Church, Virginia, with more than 40,000 employees worldwide. We serve, supply, and protect those who protect us. As one of the most geographically diverse international defense companies, we deliver a full range of products and services spanning air, land, maritime, space, and cyber, including advanced electronics, intelligence solutions, and dedicated customer support. Our culture is performance-driven and values-led, built on curiosity, creativity, and collaboration. Purpose isn't a tagline here. It's what drives us. We're developing breakthrough technologies that defend national security and make a lasting impact on our communities and our planet. When you join BAE Systems, you're not just building a career. You're contributing to a mission that truly matters.