Executive Assistant to the Vice President of Community and Inclusivity - Part Time

Executive Assistant to the Vice President of Community and Inclusivity - Part Time Hood College, Frederick, MD Type: Adjunct/Part-Time Category: Executive Assistants; Diversity, Equity, and Inclusion Services Internal Candidates Only – This position is open to current Hood College employees only Responsibilities Direct Administrative Support (100%) Respond independently to inquiries on behalf of the VPCI or direct inquiries to appropriate staff, preparing responses for the VPCI’s signature. Monitor View email address on click.appcast.io email, Smore and Zoom accounts. Maintain the Community and Inclusivity spreadsheet that houses training and reference material for faculty and staff. Compile articles, create layout, and distribute the monthly Community & Inclusivity newsletter to faculty, students and staff. Compile articles, create layout, and distribute fall and spring issues of the Parent & Family Newsletter. Assist with drafting meeting materials for the Board of Trustees Student Life Committee, upload materials to BoardEffect, respond to board member inquiries, and take minutes for committee meetings. Support the VPCI in implementing division‑sponsored surveys (e.g., HEDS Diversity and Equity Campus Climate Survey, HEDS Sexual Assault Campus Climate Survey, Great Colleges to Work for Survey, and the Maryland Collaborative Alcohol Survey), coordinating with the Office of Institutional Research regarding distribution. Correspondence/Communication (40%) Training & Programming Support (30%) Coordinate division‑sponsored events – secure room reservations, catering, print, photography, and other services in support of division programming. Manage logistics for new student conversations (Pillar Talks), coordinating with Peer Mentors, Faculty/Staff co‑facilitators, Conference Services, IT, and Dean of Students Office. Scheduling (20%) Assist in maintaining the VPCI’s calendar. Reserve rooms and room set‑ups for meetings and events through Conference Services. Budget (10%) Purchase supplies for the Office of Community and Inclusivity and sponsored events. Assist with reconciling the VPCI’s monthly credit card statement and receipts. Qualifications To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. We seek a candidate who values diversity, equity and inclusion in all that they do. Candidates must have strong organizational skills and a proven ability to work collaboratively with partners across campus in support of Hood College’s mission as a student‑centered, liberal arts institution. Education and Experience Associate’s degree or relevant coursework from a community or four‑year college or university; 3‑5 years relevant work experience or training or equivalent combination of education and experience. Understanding of higher education institutions is a plus. The successful applicant must be highly organized and attentive to detail; possess the ability to work with little or no supervision, capable of independent judgment, flexible, tactful, and resilient under pressure; willing to pursue several projects at one time; trustworthiness and discretion are essential. The qualified candidate must be an effective communicator; must possess good oral and written communication skills. Competencies Fully embrace the primary principle of student‑centeredness that directs all aspects of a small liberal arts college. Understand the diverse academic, socioeconomic, cultural, language, ability and background of college students. Demonstrate a high level of diplomacy, sensitivity, and problem‑solving. Communicate and share and receive information using clear oral, written, and interpersonal communication skills. Model and promote the College’s policies and practices on diversity and inclusion and non‑Discrimination. Demonstrate responsibility for one’s own career path and continuous learning by identifying and applying new skills as needed to perform successfully on the job. Demonstrate integrity, accountability, and efficient stewardship of resources in a manner consistent with the College’s policies. Value and deliver high‑quality, professional, responsive and innovative services. Collaborate with colleagues in order to achieve results in alignment with the operations and mission of Hood College. Preferred Skills and Characteristics Organize resources and establish priorities. Develop and implement new strategies and procedures. Design presentations, flyers, newsletters and other promotional materials. Technology Skills Proficient in MS Office tools (Microsoft Word, Excel, PowerPoint, Forms, and Teams), e‑mail and Internet. Ability to learn new applications quickly including organization‑wide information systems and department‑specific software applications (Power Campus, Self‑Service, Blackboard, BoardEffect, Canva, and Smore). Language Skills Strong oral and written communication skills. Effectively provide information and positively respond to questions from both external and internal customers both in person and by phone. Write routine reports and correspondence. Mathematical Skills Proficient with statistical and financial concepts. Apply those concepts to tracking, projections, goal setting and interpreting reports. Draw conclusions from reports and make cost‑effective decisions regarding programs. Reasoning Ability Ability to solve practical problems and deal with a number of concrete variables in situations where only limited standardization exists. Interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Work independently and as a member of a group in developing and executing project plans. Apply logic as appropriate. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to stand, walk, use fingers, hands, reach with hands and arms, and talk and hear. The employee is required to sit. The employee may occasionally be required to stand and lift and move up to twenty‑five pounds. Specific vision abilities required include close vision. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Work Environment The work environment described here is representative of what an employee will encounter while performing the essential functions of this job. The noise level is usually moderate, and could include interaction with other employees, students, the public, telephones, and other office equipment. Compensation This is a position with an annual starting salary range of $26,100 to $29,000 depending on circumstances including an applicant’s skills and qualifications, certain degrees and certifications, prior job experience, training, and other relevant factors. Hood College offers excellent benefits, including medical, dental, vision, retirement, paid time off, and tuition benefits. #J-18808-Ljbffr IMDiversity