Project Administrator

Join a premier Chicago-area specialty contractor as a Project Billing Specialist and enjoy strong compensation ($70k–$80k), comprehensive benefits, and annual profit sharing after 1 year!

This Jobot Job is hosted by: Jon Lopez
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Salary: $60,000 - $70,000 per year

A bit about us:

Job Title: Project Admin

Location: Willowbrook, IL (Greater Chicago Area)

Industry: Construction (Specialty Contracting / Infrastructure)

A Bit About Us:

We are a premier specialty and utility contractor seeking a Project admin to manage specialized project billings, client portal administration, and receivable workflows across active operations. Working under the supervision of the Senior Project Accountant, you will collaborate closely with Project Managers and clients to ensure timely and accurate billing.

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Why join us?

Full-time, direct-hire position

Eligible for annual profit sharing after 1 year

Comprehensive health, dental, and vision insurance

401(k) plan with company matching

Paid Time Off (PTO) and paid holidays

Career stability and growth within a prominent regional contractor

Job Details

Job Details

Key Responsibilities:

• Project Billing & Portal Uploads: Prepare, process, and submit monthly progress billings across standard accounts receivable and electronic web-billing platforms (Textura, Ariba, etc.).
• AIA Documentation & Compliance: Generate and review AIA billing documents (G702/G703 schedules of values), sworn statements, and conditional/unconditional lien waivers.
• Change Orders & T&M: Process project change orders, manage Time & Materials (T&M) billings, and track project retainage.
• Cross-Functional Communication: Interface directly with Project Managers and clients to resolve billing discrepancies, track payment statuses, and ensure contract compliance.
• Subcontractor Coordination: Request and collect required lien waivers and supporting billing documentation from subcontractors upon project requests.

Qualifications & Experience:

• Experience: 2–4+ years of hands-on project billing or AR experience within the construction or specialty subcontracting industry.
• Core Technical Skills: Proven experience with AIA Billing (G702/G703), Lien Waiver processes, Change Orders, and T&M billings from day one.
• Software Proficiency: Hands-on experience with construction accounting systems (Penta experience is a major plus, Sage/Viewpoint/Foundation also welcome), Microsoft Excel, and web-billing portals such as Textura or Ariba.
• Communication: Excellent organizational skills, strong attention to detail, and clear verbal/written communication when interfacing with clients and project managers.

ation capabilities.

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