Manager, Program Services

Manager Of Program Services

The manager of program services strategically manages and oversees operations of specific programs/grants related to special population health engagement, counseling, case management, and health education services. In this role, job duties include managing direct and indirect reports, adhering to budgets, tracking deliverables for assigned grants/programs, and conducting data analysis and report writing. The manager of program services will also be responsible for building relationships with community partners and identifying new partners and new sites for providing services.

Job roles:

Builds positive relationships, inspires others to perform at a higher level, prepares career development plans and retains an accountable workforce.

Coaches and counsels staff and administers appropriate disciplinary action in a timely manner.

Gathers and analyzes data on programs, creating relevant and usable reports on program data and metrics. Participates in the evaluation and quality assurance process of programs/grants. Ensures timely and accurate reporting is provided to funders and other agencies. Keeps program in compliance with grant and regulatory requirements.

Identifies, builds, and maintains relationships with community, county, federal, and local grantors, identifying opportunities for new funding sources and representing FHCSD to community partners. Partners with foundation and program directors to participate in the grant writing process.

Oversees the daily and strategic operations of assigned programs and grants. Ensures completion of grant/program goals and objectives, through subordinate personnel. Generates and implements plans for maximizing services.

Participates in continuous improvement activities and ensures appropriate lean tools (i.e., 5s, a3) are deployed and results are evaluated and/or measured.

Performs other duties as assigned.

Prepares program budgets, monitors all grant expenditures according to approved budgets, ensures revenue is adequate to support programs, ensures timely and appropriate expenditures of funds, and reviews purchasing requests related to assigned programs.

Provides/ensures staff receive all new hire and annual trainings on time.

Education/certifications/licenses/registrations:

Bachelor's degree in public health, social sciences, business administration, health care administration, nursing, or closely related field required. Master's degree in relevant field preferred.

3 years of experience in working with organizations serving the patient population for assigned programs required (i.e., HIV/AIDS, homeless, LGBT, etc.)

5 years of experience in program management in health care field required.

Or equivalent combination of education and experience that provides the skills, knowledge, and ability to perform the essential job duties, and which meets any required state or federal certification requirements.

For the AOD services department (159) only: valid certification from a California state substance use disorders (SUD) services certifying agency preferred.

Traveling between sites and other locations is required as an essential function of the job. Must have a car, a valid California driver's license, and proof of minimum levels of car insurance as required under California law, although limits of $100,000 are recommended. An acceptable driving record is also required. California law requires all drivers to obtain a valid California driver's license within ten days of establishing residency. Mileage and other reimbursement governed by policy.

Experience/specialized skills (including language):

Ability to work well in both a team-based environment and independently.

Basic computer literacy ability to comply with department needs and expectations (i.e., electronic medical record documentation, obtaining background information and reports on patients, following up on appointments, etc.).

Bilingual in English/Spanish preferred.

Demonstrated ability to be culturally sensitive and respect diversity.

Demonstrated project management and oversight skills.

Excellent interpersonal and customer service skills.

Excellent written and verbal communication skills.

Knowledge of supervisory practices and techniques, including performance management and employee development.

Knowledge of, and ability to, create, maintain, and adhere to budgets, fiscal planning, grant programs, and reporting requirements at a managerial level of responsibility.

Strong analytical and problem solving skills.

Physical requirements/working environment:

Bending (neck): rarely (0-1 hrs)

Bending (waist): rarely (0-1 hrs)

Carrying 0 - 10 lbs: frequently (3 - 6 hrs)

Carrying 11 - 25 lbs: occasionally (1 - 3 hrs)

Carrying 25 - 50 lbs: rarely (0-1 hrs)

Carrying 51 - 75 lbs: never

Carrying 75 lbs: never

Climbing (ladder): never

Climbing (stairs): rarely (0-1 hrs)

Driving: to drive from one clinic or another, or in the community: regular driving (more than 3 days per week)

Exposure to blood borne pathogens and biohazards: yes

Exposure risk to aerosol-transmitted diseases-yes

Exposure to dust, gas, fumes, or chemicals: office supplies. Outpatient clinic supplies.

Fine manipulation: frequently (3 - 6 hrs)

Kneeling: rarely (0-1 hrs)

Lifting 0 - 10 lbs: frequently (3 - 6 hrs)

Lifting 11 - 25 lbs: occasionally (1 - 3 hrs)

Lifting 25 - 50 lbs: rarely (0-1 hrs)

Lifting 51 - 75 lbs: never

Lifting over 75 lbs: never

Power grasping: rarely (0-1 hrs)

Pulling 0 - 10 lbs: frequently (3 - 6 hrs)

Pulling 11 - 25 lbs: occasionally (1 - 3 hrs)

Pulling 25 - 50 lbs: rarely (0-1 hrs)

Pulling 51 - 75 lbs: never

Pulling over 75 lbs: never

Pushing 0 - 10 lbs: frequently (3 - 6 hrs)

Pushing 11 - 25 lbs: occasionally (1 - 3 hrs)

Pushing 25 - 50 lbs: rarely (0-1 hrs)

Pushing 51 - 75 lbs: never

Pushing over 75 lbs: never

Reaching (above shoulder level): rarely (0-1 hrs)

Reaching (below shoulder level): rarely (0-1 hrs)

Repetitive use of hand: constantly (6+ hrs)

Simple grasping: frequently (3 - 6 hrs)

Sitting: constantly (6+ hrs)

Standing: occasionally (1 - 3 hrs)

Twisting: rarely (0-1 hrs)

Use of personal protective equipment: no

Walking: frequently (3 - 6 hrs)

Working around equipment and machinery: office equipment

Ages of patients served: n/a

We are excited to share that the salary range for this position is:

70,304.00 - 88,751.00

Information on our extensive benefits package can be found here: FHCSD wellness employee hub (gobenefits.net)

FHCSD provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, transfer, leave of absence, compensation, and training.

Family Health Centers of San Diego