Office Administrator
Golden Bear
DESCRIPTION Job Summary The Administrative Coordinator is responsible for managing all paperwork, administrative tasks, and office coordination for multiple business entities. This role supports ownership and management by ensuring documents, records, and day-to-day administrative operations across all businesses are accurate, organized, and compliant. Key Responsibilities Paperwork & Documentation (Primary Responsibility)
- Manage, organize, and maintain physical and digital files for multiple businesses
- Prepare, scan, file, and archive contracts, invoices, permits, licenses, and legal documents
- Track renewals, expiration dates, and compliance deadlines
- Support audits, inspections, and document requests
- Assist ownership and managers with administrative tasks
- Draft letters, forms, internal memos, and reports
- Manage calendars, appointments, and reminders
- Handle incoming and outgoing mail, emails, and courier packages
- Maintain separate, well-organized records for each business entity
- Coordinate with accountants, attorneys, vendors, and government agencies
- Ensure documentation is correctly assigned to the appropriate business
- Enter and maintain data in spreadsheets and company systems
- Maintain trackers for expenses, payroll documents, contracts, and compliance items
- Prepare basic administrative reports as requested
- Handle sensitive and confidential information responsibly
- Follow company policies and compliance requirements
- Maintain accuracy and attention to detail at all times
- High school diploma or equivalent (Associate or Bachelor's degree preferred)
- 2+ years of administrative or office management experience preferred
- Experience supporting multiple businesses or departments is a plus
- Strong organizational and time-management skills
- Excellent attention to detail and accuracy
- Proficiency in Microsoft Word, Excel, Google Workspace, and office tools
- Ability to prioritize tasks and meet deadlines independently
- Professional communication and interpersonal skills
- Office-based role supporting multiple businesses
- Fast-paced environment with multiple priorities
- Occasional lifting of files and office materials
- 2+ years of experience
- Proficient in English
Vacancy posted 3 days ago
Similar jobs that could be interesting for youBased on the Office Administrator in Lebanon, TN vacancy
- ...experiences, and build a career with unlimited horizons. PURPOSE Responsible for performing a variety of general administrative and office operations support activities. ESSENTIAL DUTIES AND RESPONSIBILITIES May serve as office receptionist. Greets visitors...SuggestedWork at office
Builders FirstSource
Lebanon, TN4 days ago $17.5 per hour
...Job Overview Public Health Office Assistant Hours: 37.5 hours per week, Monday through Friday 8:00 AM – 4:30 PM. Pay: $17.50 per hour... ..., medical records duties, local or deputy registrar work, administrative tasks, and public relations duties. Employees may also perform...SuggestedHourly payFull timeWork experience placementWork at officeLocal areaMonday to FridayWilson County Government
Lebanon, TN23 hours ago$18.25 per hour
...Location: Cumberland University We are hiring immediately for a full time ADMINISTRATIVE ASSISTANT position. Address : 1 Cumberland Square, Lebanon, TN 37087. Note: online applications accepted only . Schedule : Full time schedule; days may vary,...SuggestedHourly payFull timeTemporary workPart timeSummer workSummer holidayLocal areaImmediate startRemote workFlexible hoursShift workCompass Group
Lebanon, TN4 days ago- ...Position Summary The Administrative Assistant provides clerical and administrative support to ensure accurate documentation, organized records... ...required. Previous administrative, clerical, data entry, or office support experience preferred. Strong attention to detail and...SuggestedWork at office
PTG Logistics
Lebanon, TN2 days ago - ...and flood certification providers Strong understanding of consumer loan structures and funding protocols Proficient in Microsoft Office and loan processing systems Experience with Windows based file management (Desktop, saving, moving of files) Attention to detail,...SuggestedTemporary workWork at officeLocal areaFlexible hours
- A regional banking institution in Lebanon, TN is seeking a Consumer Loan Document Specialist II. You will be responsible for preparing documentation for consumer loans and coordinating with vendors for appraisals and compliance checks. The ideal candidate has at least 3...
- ...Compensation provided for using, not obtaining, the rating. If you find yourself looking for a fulfilling career , the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-...Full timeTemporary workWork at officeHome officeFlexible hours
Edward Jones
Lebanon, TN4 days ago $18.25 per hour
...Location: Cumberland University We are hiring immediately for a full time ADMINISTRATIVE ASSISTANT position. Address : 1 Cumberland Square, Lebanon, TN 37087. Note: online applications accepted only . Schedule : Full time schedule; days may vary,...Hourly payFull timeTemporary workPart timeSummer workSummer holidayLocal areaImmediate startRemote workFlexible hoursShift workCompass Group, North America
Lebanon, TN5 hours ago$18.25 per hour
...Administrative Assistant Location: Cumberland University We are hiring immediately for a full time Administrative Assistant position. Address: 1 Cumberland Square, Lebanon, TN 37087. Note: online applications accepted only. Schedule: Full time schedule; days...Hourly payFull timePart timeSummer workLocal areaImmediate startRemote workFlexible hoursShift workCompass Group
Lebanon, TN2 days ago- ...planning, implementation and evaluation of patient and family/caregiver care to all clinical personnel as indicated. Assists the Administrator in the preparation and administration of the organization's budget. Interprets operational indicators to detect census...Full timeLocal areaImmediate start
Tennessee Quality Care – an Addus family company
Lebanon, TN-34 - A community-focused bank in Lebanon, TN seeks a Commercial Loan Document Specialist II to prepare and verify loan documentation, coordinating with vendors and ensuring compliance with regulations. Ideal candidates will have at least 3 years of experience in commercial lending...
- Join to apply for the OPERATIONS ASSISTANT MANAGER role at Dollar Tree Stores 2 days ago Be among the first 25 applicants Join to apply for the OPERATIONS ASSISTANT MANAGER role at Dollar Tree Stores Store Dollar Tree Work where you love to shop! Dollar Tree is hiring ...Hourly payFull timeSeasonal workImmediate startFlexible hoursDay shift
- Data Entry Operator | Junior (Remote) Lebanon, TN, United States Job Openings Data Entry Operator | Junior (Remote) About the Job A Data Entry Clerk, is responsible for inputting data and making changes to existing data figures in digital databases. Their duties...Remote job
- ...of the RM, the RAM completes daily, weekly and end of period paperwork, inventory counts, cash counts, truck orders, and other administrative duties as required Guarantees a safe environment for team members and guests by following all government laws and safety codes...Full timeTemporary workLocal areaImmediate startFlexible hoursShift work
Circle K
Lebanon, TN1 day ago $15 - $22 per hour
Burger King is seeking Shift Supervisors / Assistant Managers to oversee daily restaurant operations, supervise employees, and ensure customer service and food quality standards are met. Shift Supervisors and Assistant Managers are responsible for supervising crew members...Hourly payFull timeShift workBurger King
Lebanon, TN3 days ago- Why Cracker Barrel What is it like to work at Cracker Barrel? It feels like Care Beyond the Table At Cracker Barrel, we are a team. From the moment you join Cracker Barrel, you should feel cared for, confident in your role and like you belong. Opportunities to Fill Your...
Cracker Barrel
Lebanon, TN2 days ago $69k
Job Description Job Description Remote Insurance Sales Representative | Flexible Schedule | Commission-Based This position offers flexible work hours and clear paths for advancement into leadership and management. You will work remotely, serving clients by providing...Remote jobWork from homeFlexible hoursHMG Careers
Lebanon, TN17 days ago- ...Administrative Assistant, Labry School of Science, Technology, and Business Level: Experienced Position Type: Staff Job Shift: Day Education... ...to general clerical tasks while maintaining a central office for the daily operations of the school. Location - This is...Full timeWork experience placementSummer workWork at officeShift work
$26.47 - $43.62 per hour
The US Postal Service in Lebanon, Tennessee is hiring clerks to handle mail and assist customers. No experience is required as paid training is provided. The starting salary ranges from $26.47 to $43.62/hour, with an average annual pay of $72,400 and full benefits including...US Postal Service
Lebanon, TN1 day ago- Guest Service Specialist (GSS) Mister Car Wash is leading the industry as the nation's largest and most innovative car wash brand. Our team members make a difference every day by delivering exceptional customer service. Our team is the heart and face of our brand...Daily paidShift work
Mister Car Wash
Lebanon, TN4 days ago $18.5 - $21 per hour
...For High School Diploma or GED required Experience in the medical field required Excellent PC skills, specifically with Microsoft Office Suite Strong organizational skills and ability to multi-task Ability to thrive in a busy, fast-paced clinic setting and maintain a...Work at officeGoebel Fixture Company
Lebanon, TN4 days ago- Group Objectives The leadership board assists with the completion of launch steps 8-10 and operation of the live program by: Providing input and direction to the program director as he/she manages the day-to-day operations of the program Assisting with the...Local area
LifeWise Academy
Lebanon, TN2 days ago - ...attention to detail Working with computers comes easy to you- you know the basics of Microsoft programs such as excel, word, and office You enjoy being a part of a team that works collaboratively to achieve goals You successfully work across boundaries,...Work at office
Tennessee Orthopaedic Alliance
Lebanon, TN23 hours ago - Job Description A reputable firm located in Beirut is looking for an office assistant Very good command of MS Office (Word, Excel, Outlook) English is a mustFull timeWork at office
- Job Description Manage front desk responsibilities, including greeting visitors and answering phone calls Data entry and maintain accurate records using Microsoft Office Handle filing systems, document proofreading, and general clerical tasksFull timeWork at office
- NO EXPERIENCE REQUIRED – PAID TRAINING PROVIDED – JOB SECURITY The Postal Service is the largest government related agency in terms of employees. The Postal Service currently employs nearly 1 million people and is hiring nationwide. There is NO experience required, ...Full time
- Ross Stores, Inc. is seeking a Retail Associate in Lebanon, Tennessee. The role involves ensuring a positive shopping experience for customers, maintaining store cleanliness and safety, and assisting customers with their inquiries. Applicants should have strong customer...
Ross Stores, Inc.
Lebanon, TN23 hours ago - ...life of the loan. This position supports accurate loan account administration, responds to internal and customer servicing requests, and... ...borrower updates, rate changes, maturity extensions, and loan officer reassignments in accordance with established procedures Review...Work at officeFlexible hours
$7.25 - $13.31 per hour
...TO CHECK THE STATUS OF YOUR APPLICATION. Keke's Breakfast Cafe participates in E-Verify. We will provide the Social Security Administration, and if necessary, the Department of Homeland Security, with information from each new employee's Form I-9 to confirm work...Local areaImmediate startFlexible hoursShift workKeke’s Breakfast Cafe
Lebanon, TN2 days ago- Job Description Job Description Description: APPLY NOW BY TEXTING "Coffee" TO (***) ***-**** FOR IMMEDIATE CONSIDERATION Route 65 Management, LLC - Dunkin'/Baskin Robbins Dunkin’ Assistant Manager Compensation and Benefits: ~ NOW EARNING UP TO 19.00 per...Hourly payFull timeCasual workImmediate startShift work
Dunkin Catalano Management, LLC
Lebanon, TN18 days ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Office Administrator. Be the first to apply!
Related searches