Office Administrator
Golden Bear
DESCRIPTION Job Summary The Administrative Coordinator is responsible for managing all paperwork, administrative tasks, and office coordination for multiple business entities. This role supports ownership and management by ensuring documents, records, and day-to-day administrative operations across all businesses are accurate, organized, and compliant. Key Responsibilities Paperwork & Documentation (Primary Responsibility)
- Manage, organize, and maintain physical and digital files for multiple businesses
- Prepare, scan, file, and archive contracts, invoices, permits, licenses, and legal documents
- Track renewals, expiration dates, and compliance deadlines
- Support audits, inspections, and document requests
- Assist ownership and managers with administrative tasks
- Draft letters, forms, internal memos, and reports
- Manage calendars, appointments, and reminders
- Handle incoming and outgoing mail, emails, and courier packages
- Maintain separate, well-organized records for each business entity
- Coordinate with accountants, attorneys, vendors, and government agencies
- Ensure documentation is correctly assigned to the appropriate business
- Enter and maintain data in spreadsheets and company systems
- Maintain trackers for expenses, payroll documents, contracts, and compliance items
- Prepare basic administrative reports as requested
- Handle sensitive and confidential information responsibly
- Follow company policies and compliance requirements
- Maintain accuracy and attention to detail at all times
- High school diploma or equivalent (Associate or Bachelor's degree preferred)
- 2+ years of administrative or office management experience preferred
- Experience supporting multiple businesses or departments is a plus
- Strong organizational and time-management skills
- Excellent attention to detail and accuracy
- Proficiency in Microsoft Word, Excel, Google Workspace, and office tools
- Ability to prioritize tasks and meet deadlines independently
- Professional communication and interpersonal skills
- Office-based role supporting multiple businesses
- Fast-paced environment with multiple priorities
- Occasional lifting of files and office materials
- 2+ years of experience
- Proficient in English
Vacancy posted 2 days ago
Similar jobs that could be interesting for youBased on the Office Administrator in Lebanon, TN vacancy
- ...Looking to help hospice patients without the drive? Join our team of administrative volunteers by working in-office at our Lebanon location. Help fulfill office duties by taking part in office projects, copying and filing paperwork, calling home patients to check on supplies...SuggestedStart working todayWork at office
Gentiva Hospice Lebanon
Lebanon, TN2 days ago $17.5 per hour
Job title: Public Health Office Assistant Hours: 37.5 hours per week, Monday through Friday 8am-4:30pm Pay: $17.50 per hour; $34,... ...communication with supervisors, peers or subordinates. Performing Administrative Activities: Performs time-keeping, public relations, property...SuggestedHourly payFull timeWork at officeLocal areaMonday to FridayWilson County Government
Lebanon, TN3 days ago- A regional banking institution in Lebanon, TN is seeking a Consumer Loan Document Specialist II. You will be responsible for preparing documentation for consumer loans and coordinating with vendors for appraisals and compliance checks. The ideal candidate has at least 3...Suggested
- ...and flood certification providers Strong understanding of consumer loan structures and funding protocols Proficient in Microsoft Office and loan processing systems Experience with Windows based file management (Desktop, saving, moving of files) Attention to detail,...SuggestedTemporary workWork at officeLocal areaFlexible hours
- ...Physical Education is hiring an Admin Support - Receptionist at Lebanon High in Tennessee. The successful candidate will manage front office duties, including greeting visitors and answering phones. Strong communication skills and proficiency in technology are essential....SuggestedFull time
- ...Compensation provided for using, not obtaining, the rating. If you find yourself looking for a fulfilling career , the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-...Full timeTemporary workWork at officeHome officeFlexible hours
Edward Jones
Lebanon, TN4 days ago $43.91k
...looking for an Inventory Control/Bookkeeping Support specialist to serve as a liaison between the Finance Department and school administrations. Candidates must possess at least 3-5 years of bookkeeping experience and a high school diploma, with additional education...Full time- Job Description Job Description Description: The Compliance Coordinator works in partnership with the department leaders to ensure the services provided fall within state requirements and follow each persons served Individual Support Plan (ISP) or Person Centered ...Immediate start
Easter Seals TN
Lebanon, TN6 days ago - Team Manager / Assistant Manager - Full Time Join our bakery‑cafe leadership team and help run great shifts, support team development, and maintain the high standards our guests expect. Your Role Includes Ensure every guest is delighted by the quality of our food, service...Full timeFlexible hoursShift workNight shift
- Job Description Job Description Description: APPLY NOW BY TEXTING "Coffee" TO (***) ***-**** FOR IMMEDIATE CONSIDERATION Route 65 Management, LLC - Dunkin'/Baskin Robbins Dunkin’ Assistant Manager Compensation and Benefits: ~ NOW EARNING UP TO 19.00 per...Hourly payFull timeCasual workImmediate startShift work
Dunkin Catalano Management, LLC
Lebanon, TN27 days ago $20 per hour
...for employment for any specified period or definite duration and that no representative of the employer, other than an authorized officer, has the authority to make any assurances to the contrary. I further understand that any such assurances must be in writing and signed...Hourly payDaily paidFull timeContract workPart timeCasual workLocal areaImmediate startFlexible hoursShift workNight shiftWeekend workSun Tan City - STC Management Group, LLC
Lebanon, TN3 days ago- A community-focused bank in Lebanon, TN seeks a Commercial Loan Document Specialist II to prepare and verify loan documentation, coordinating with vendors and ensuring compliance with regulations. Ideal candidates will have at least 3 years of experience in commercial lending...
- ...,000 financial advisors across the U.S. and Canada, we pride ourselves on a client‑first culture. Role Summary As a Branch Office Administrator, you will partner with financial advisors to support clients in achieving their long‑term financial goals. Your role is to provide...Full timeWork at officeFlexible hours
- Assistant Manager Bring the flavor. Bring the fire. Grow the team. At Burger King®, our Assistant Managers (AMs) play a critical role in driving restaurant performance and developing strong, high-performing teams. You'll partner closely with the Restaurant General...Weekly payFlexible hoursShift work
Carrols Restaurant Group, Inc.
Lebanon, TN4 days ago - Assistant Manager Flynn Hut joined the Pizza Hut system in 2021. In 2023, we expanded internationally acquiring Pizza Hut's master franchisee in Australia with 260+ units. Today we are the largest Pizza Hut franchisee in the world with 1200+ locations and are operating...Work experience placement
Pizza Hut - Flynn Group
Lebanon, TN17 hours ago - ...adjustments to staffing levels, inventory levels and food cost control • Completes weekly inventory as needed • Assists in administrative duties including maintaining files, records and all required documentation • Reinforces a customer service mentality and ensures...Immediate startShift workNight shiftWeekend work
Sonic
Lebanon, TN3 days ago - Assistant Manager When working at Fourteen Foods Dairy Queen, we welcome every guest with a smile and every day is a celebration! Since 2002, Fourteen Foods has been serving up smiles in 13 states and over 240 locations. As the largest Dairy Queen franchisee in the ...Daily paidSeasonal workLocal areaFlexible hoursShift workAfternoon shift
Fourteen Food
Lebanon, TN1 day ago - ...prioritize tasks effectively Ability to work flexible hours, including weekends Basic computer skills and proficiency in Microsoft Office Ability to lift up to 50 pounds and perform physical tasks as required We offer a competitive salary and benefits package,...Work at officeFlexible hours
Wash N' Roll Car Wash
Lebanon, TN1 day ago - Assistant Manager The Assistant Manager is a critical part of the restaurant management team, ensuring we provide exceptional service and delicious food in a clean, safe and welcoming environment. The Assistant Manager will be responsible for performing all management...Immediate startShift work
McAlister's
Lebanon, TN1 day ago - DESCRIPTION Firehouse Subs is now looking for Assistant Managers with open availability to join their team! Firehouse Subs Assistant Managers help to oversee and lead the entire restaurant -- from assisting with hiring awesome staff, to making sure we deliver...Casual workLocal areaFlexible hours
Firehouse Subs
Lebanon, TN17 hours ago - Job description: Assistant Manager We are currently seeking an Assistant Team Leader who can execute on all of European Wax Center's policies and procedures while upholding performance standards. The Assistant Team Leader will lead by example and achieve individual...Hourly payFull timeWork at officeFlexible hoursShift workNight shiftDay shiftAfternoon shift
European Wax Center
Lebanon, TN1 day ago $38k - $45k
Assistant Manager Share Apply Full-time $38,000.00 - 45,000.00 per year The General Manager In-Training will know how to prepare and serve food, run the register, go to the bank to make store deposits, open and close the store, maintain store cleanliness, place orders...Full timePenn Station East Coast Subs
Lebanon, TN1 day ago- Join to apply for the OPERATIONS ASSISTANT MANAGER role at Dollar Tree Stores 2 days ago Be among the first 25 applicants Join to apply for the OPERATIONS ASSISTANT MANAGER role at Dollar Tree Stores Store Dollar Tree Work where you love to shop! Dollar Tree is hiring ...Hourly payFull timeSeasonal workImmediate startFlexible hoursDay shift
$20 per hour
...work doesn't happen without you. The day begins. You step in with purpose. Here's what it takes to succeed with us. ~1 year of administrative/related experience ~ High school diploma or GED or a combination of education and experience ~ Bilingual in English and...Hourly payWeekly payLocal areaImmediate startShift work- ...Administrative Assistant, Labry School of Science, Technology, and Business Level: Experienced Position Type: Staff Job Shift: Day Education... ...to general clerical tasks while maintaining a central office for the daily operations of the school. Location - This is...Full timeWork experience placementSummer workWork at officeShift work
- ...life of the loan. This position supports accurate loan account administration, responds to internal and customer servicing requests, and... ...borrower updates, rate changes, maturity extensions, and loan officer reassignments in accordance with established procedures...Work at officeFlexible hours
Wilson Bank & Trust
Lebanon, TN4 days ago - ...of the RM, the RAM completes daily, weekly and end of period paperwork, inventory counts, cash counts, truck orders, and other administrative duties as required Guarantees a safe environment for team members and guests by following all government laws and safety codes...Full timeTemporary workLocal areaImmediate startFlexible hoursShift work
Circle K
Lebanon, TN1 day ago - Working at Mister Car Wash is all about opportunity-to inspire a team, build relationships with customers, and have fun in a fast-paced environment. And with new stores in development, Mister is the place to make your mark as a leader. Come work for us! Grow Your Leadership...Daily paidShift work
Mister Car Wash
Lebanon, TN1 day ago - ...experience in restaurant operations or equivalent combination of education and experience. • Proficient working knowledge of Microsoft Office applications. • Must be able to work a flexible schedule including days, nights, and weekends. • May be required to travel to...Work at officeLocal areaImmediate startAll shiftsFlexible hoursShift workNight shift
CKE
Lebanon, TN17 hours ago $43.89k - $46.39k
Exciting Opportunity: Assistant General Manager at WoodSpring Suites in Lebanon, TN! About the Role: Hotel Management & Consulting is seeking an experienced and dynamic Assistant General Manager to join our team. If you are an energetic leader with a passion for hospitality...Weekly payDaily paidFull timeContract workLocal areaFlexible hoursHotel Management and Consulting
Lebanon, TN4 days ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Office Administrator. Be the first to apply!
