Program Coordinator I

The Human Relations Coordinator performs professional-level human resources and employee relations work in support of departmental operations. This position serves as a liaison between the department and University Human Resources, ensuring compliance with employment procedures, maintaining personnel records, coordinating recruitment and onboarding activities, and supporting employee relations initiatives. The coordinator works independently with minimal supervision while maintaining a high level of professionalism, confidentiality, accuracy, and customer service. Essential Duties and Responsibilities Recruitment and Onboarding Collaborate with the Senior Human Relations Generalist to support recruitment and selection activities. Research and post-employment opportunities on appropriate job boards and recruitment platforms. Screen applications and identify qualified candidates. Coordinate interviews, schedule candidate meetings, and prepare interview materials. Conduct reference checks and assist with hiring recommendations. Facilitate onboarding activities and ensure completion of new hire documentation and checklists. Serve as a primary point of contact for new employees during the onboarding process. Human Resources Administration Prepare and review employment documents for submission to University Human Resources. Ensure personnel actions and employment records are accurate, complete, and compliant with institutional requirements. Assist with reviewing position descriptions for accuracy, completeness, and alignment with job duties. Maintain confidentiality of personnel records and sensitive employee information. Records Management Maintain electronic and physical personnel files. Develop and maintain organized systems for human resources records management. Ensure timely filing, tracking, and retrieval of employee documentation. Support records retention and compliance requirements. Employee Relations Assist in the development and implementation of employee relations programs and initiatives. Collect, maintain, and analyze data from surveys, studies, and special projects. Support efforts to enhance employee engagement and foster a positive workplace culture. Assist in addressing organizational concerns through open communication and collaborative problem solving. Technology and Administrative Support Utilize human resources systems and technology platforms to improve efficiency and service delivery. Participate in professional development and technology training opportunities. Learn and apply new software and technologies as needed to support departmental objectives. Assist staff with planning, preparing, and delivering programs and initiatives. Minimum Qualifications Required Bachelor's degree. Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint. Typing proficiency of at least 55 words per minute. Ability to learn and utilize Microsoft Teams, SharePoint, OneDrive, and other business technologies. Three to five years of experience in human resources, administration, business management, or related areas. Professional human resources training or certification. Knowledge, Skills, and Abilities Knowledge of human resource management principles and practices. Strong verbal and written communication skills. Ability to analyze information and prepare comprehensive reports. Strong organizational and records management skills. Ability to maintain confidentiality and exercise sound judgment. Ability to establish and maintain effective working relationships with employees, leadership, faculty, students, and the public. Strong customer service, problem-solving, and interpersonal skills. Ability to work independently and manage multiple priorities. Work Environment Standard business hours are Monday through Friday, 8:30 a.m. to 5:00 p.m. Occasional evening or extended hours may be required. Occasional travel may be required. Must be able to effectively interact with diverse populations, including rural and underserved communities. Core Competencies Customer Service Teamwork and Collaboration Creativity and Adaptability Initiative and Accountability Effective Communication Professionalism and Integrity This position is a fully on-site role with no remote or hybrid work options. The physical demands described here represent the functional actions required to successfully execute the essential duties. Stationary Position: Must be able to remain in a stationary position at an assigned office workstation for extended periods while reviewing financial records, building grant budgets, and verifying compliance documentation. Data Processing & Technology: Constantly operates a computer, digital calculators, and specialized grant management database systems requiring precise motor coordination and data entry. Information Audit: Must be able to detect, analyze, and interpret detailed financial charts, complex federal regulations, spreadsheets, and dense legal text. Communication & Collaboration: Must be able to effectively exchange accurate financial and programmatic information face-to-face and digitally with principal investigators, funding agencies, and internal accounting teams. Mobility & Facility Navigation: Must be able to move about inside the physical office environment daily to access shared files, office machinery, and attend internal research administration meetings. Document Transport: Occasionally moves or positions batches of physical files, audits, or grant documentation folders weighing up to 15 pounds. Commitments & Accommodations Essential Functions: All core duties outlined in this description must be performed on-site with or without reasonable accommodations. Our Commitment: We are dedicated to providing access, equal opportunity, and reasonable workplace accommodations for qualified individuals with disabilities in all aspects of employment. Accommodation Requests: If you require a reasonable accommodation to participate in the job application or interview process, please contact our Human Resources team at View phone number on click.appcast.io. We are an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors. #J-18808-Ljbffr