Registrar

High School Registrar

Reports To: Principal and/or Assistant Principal

General Job Functions:

• Forms and appropriate supplies- update and distribute as needed to staff.
• Assist with automated callers-attendance & obligations.
• Help with safety drills and any other drills that may arise.
• Technology & Printers- Communicate/troubleshoot issues regarding staff e-mail, printers, copiers, phones & computers to appropriate personnel. Help with maintenance of office area, office break room, & office storage, clean and organized.

Specific Job Functions:

• Enroll & Withdraw students
• Helping to collect for outstanding obligations when student withdraws
• Residency affidavits
• Requests for records
• Keep consent to treat & transport forms current & organized
• GED forms
• OSS- inactivate/activate as necessary
• Data entry for students as needed
• Data entry for student alerts- Medical, legal, parental, etc. Notifying staff as needed
• Wave- Verifying data and maintenance, ensuring accurate data
• Progress & report card grades- receive from teacher & verify. Print reports
• Work w/ Counselor's secretary on communication regarding- test results, schedules, progress reports
• Senior Transcripts for Colleges & Scholarships
• Assist Counselors with NC change or grade changes- data entry, correction after appeals, or appropriate documentation from administrator
• Summer School- Compile student names and send letters
• Enter Summer School grades- transcript
• Entering ACT & EOI scores
• Drop out report 4 times a year
• Comprise quarterly and yearly reports
• Assist Students and parents as needed
• Work with Military Recruiters & Foreign Exchange companies
• Assist Athletics, SRO, Alternative School, Juvenile Officers, visiting Counselors
• Graduation- Organizing items needed- supplies, etc., work with counselor secretary
• End of year - working with Principal Secretary and Counselor Secretary
• Senior files, diplomas, collection of outstanding obligations
• Assist parents, students & staff with issues as needed.
• Maintain outstanding customer service relations with all stakeholders.
• Distribution of diplomas to current graduates
• Summer requests for transcripts, reading test/driving checks, graduation verification for employment, and transfer requests
• Summer School Registrar Duties

Educational/Training Requirements:

• High School Diploma, or equivalent
• Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: ability to use office software and office equipment, including Microsoft Word, Excel, Google, school-related software, copiers, and fax machines; proficient with English grammar, punctuation, spelling, and vocabulary; and general knowledge of the characteristics and components of the District.
• Specific ability-based competencies required to satisfactorily perform the functions of the job include: ability to communicate with various groups of people, including communication with parents, teachers, transportation, administrators, and outside agencies; adapting to changing work priorities; meeting deadlines and schedules; setting priorities; working as part of a team; working with detailed information/data; schedule activities, meetings, and/or events; gather, process, and distribute information and data; and public service skills to include congeniality, professionalism, and excellent oral and written communication.
• PowerSchool SIS experience preferred, but not required.
• Bilingual preferred, but not required.

Working Conditions:

• Some lifting, carrying, pushing, and or pulling; Some stooping, kneeling, crouching, and/or crawling; Generally the job requires 90% sitting, 5% walking, and 5% standing.
• May experience constant interruptions, inflexible deadlines, and changes to normal routines.

Terms Of Employment:

• 237 day contract, 8 hours per day
• 1.290 pay ratio

Status: Non-Exempt Support

Evaluation: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee of this job. Duties, responsibilities and activities may change at any time with or without notice. Performance of this job will be evaluated annually in accordance with the provisions of the Board's policy of evaluation for certified personnel.