Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a busy accounting team on a contract basis. This role is ideal for a detail-focused individual who can manage high invoice volume, maintain accurate financial records, and support day-to-day payables activity with consistency and sound judgment. The position offers the opportunity to contribute across accounts payable, general ledger support, and broader accounting operations in a fast-moving environment.

Responsibilities:
• Oversee the full invoice cycle by entering, coding, and posting vendor bills to the general ledger while maintaining accuracy and meeting payment timelines.
• Compare supplier invoices with purchase orders, receiving records, and related backup to confirm proper documentation and resolve mismatches.
• Track outstanding purchase orders, receipts, and vendor statements, and follow through on discrepancies to keep accounts current.
• Handle a mix of payable transactions, including purchase order and non-purchase order invoices, employee expense reimbursements, freight, fuel, inventory costs, and aviation-related charges.
• Maintain vendor master data, assist with new supplier setup, and support documentation needed for credit and payment processing.
• Coordinate payment activity by preparing check runs, ACH transactions, and wire payments, while preserving complete support files and audit-ready records.
• Record and reconcile disbursements made through checks, electronic payments, wires, and company credit cards to ensure clean accounting entries.
• Prepare Positive Pay files for bank submission and investigate any payment exceptions or outstanding items such as unapplied cash or uncashed checks.
• Support year-end and audit activities, including 1099 preparation, document retention, physical inventory participation, and process improvement efforts using Excel and accounting systems.• At least 3 years of recent full-cycle accounts payable experience.
• Strong Microsoft Excel skills, including lookups, pivot tables, and data analysis for reconciliation and reporting tasks.
• Experience with computerized accounts payable or ERP systems, with the ability to learn new tools quickly.
• Knowledge of invoice coding, ACH payments, check processing, and general ledger posting practices.
• Excellent attention to detail, strong organizational skills, and the ability to manage a high volume of work effectively.
• Clear communication skills and a collaborative approach to working with accounting staff, vendors, and internal partners.
• Proven ability to work with speed and accuracy, investigate issues independently, and exercise dependable sound judgment.